What are the responsibilities and job description for the Facilities Specialist (966) position at ABC® Supply Co. Inc.?
ABC Supply is North America’s largest wholesale distributor of exterior and interior building products.
ABC Supply is proud to be an employee-first company. In fact, we have won the Gallup Great Workplace Award every year since its inception in 2007, and Glassdoor has named us one of the best places to work in the country. Be part of a company that recognizes your talents, rewards your efforts, and helps you reach your full potential. At ABC Supply, we have YOUR future covered.
Overall Responsibility:
Person will be responsible for assisting branches on facility management to help streamline and ensure proper maintenance is being performed, documented and approved. Person is also responsible for defining the authority, accountability, reporting relationships, responsibilities, and measures the performance of field & NSC facility construction/showroom projects.
Essential Duties and Activities:
Inspections
- Review, identify, track, and report on specific inspection submitted by field in E Maint
- Answering phone calls and assisting with problem resolution on facility issues
- Providing administrative support, guidance and training to fellow associates and field
Showroom fixture project administration as assigned
- Fixture order placement
- Email notifications to field including assembly instructions where applicable, copy appropriate NSC associates
- Fixture order invoice compilation and processing with appropriate NSC accounting department
- Asset reconciliation
Stage 3 construction contract administration as assigned
- Verifying contract documentation (subcontractor/supplier listing, lien waivers, affidavits, close-out) requested has been received, follow up where needed
- Document receipt of construction contract change orders
- Record payment of construction contract invoices and send out waiver/affidavit
Stage 2 short form construction contracts requested by NSC internal departments (Construction Services or Facility Management) as assigned
- Participates in and understands projects
- Reviews internal funding approval
- Coordinates construction contracts based on dollar amount or scope of work and ensures contractors meet the terms of the contract prior to the start of the work
- Entry of insurance certificates for associated contractors with notification to Project & Contract Specialists of any issue
- Distributes and collects copies to applicable parties for signature by required parties when applicable
Other duties as assigned
Personal Traits & Professional Attributes:
- Microsoft, Smartsheet proficient
- Database experience
- Ability to communicate with many levels of management and within our hierarchy
- Multi-tasking – capable of setting priorities based on of urgency
- Must be concise and able to direct internal and external associates with clear direction
- Personable, knowledgeable
Benefits may include:
- Health, dental, and vision coverage - eligible after 60 days, low out of pocket
- 401(k) with generous company match - eligible after 60 days, immediately vested
- Employer paid employee assistance program
- Employer paid short term and long-term disability
- Employer paid life insurance
- Flex spending
- Paid vacation
- Paid sick days
- Paid holidays
Equal Opportunity Employer / Drug Free Workplace
ABC Supply values diversity and we actively encourage women, minorities, and veterans to apply.
