Administrative Assistant

Are you a detail-oriented, organized individual that takes pride in a high level of quality and professionalism? Do you enjoy working on a variety of projects and tasks? Do you embrace technology and enjoy continually building your skill set?

At Abdo, we’re not your typical accounting firm. For us, ‘Lighting the path forward’ means that we go well beyond traditional accounting and auditing to deliver solutions that help our clients succeed. We carefully seek out the best people and trust them to make a difference in helping our clients navigate forward with confidence.

We are looking for an Administrative Assistant to join the dynamic team in our Mankato or Edina office! Although this position is posted for both offices, we will be hiring one Administrative Assistant.

This is a full-time hybrid position of 40 hours a week Monday - Friday 8:00am - 5:00pm. During February - April, there may be required in-office support on Saturdays from 8:00 AM - Noon.

The Administrative Assistant provides key support to the partners and professional staff of Abdo, enabling our firm to deliver exceptional client service. This position requires the capability to manage multiple relationships both internally across Abdo and externally with clients, and an ability to understand, anticipate, and adapt to our partners and staff needs. An advanced proficiency level of administrative skills including communication and technology is required. A successful Administrative Assistant takes pride in the support provided to the firm and understands that their success is based on the success of others.

Our culture is built on the following principles:

• Relationships: We give our best to our clients and to each other.
• Growth & Development: We get better every day.
• Teamwork: We accomplish great things together.

Key responsibilities include:

• Provide general administrative support to partners and professional staff to fulfill the day to day operating needs of Abdo including, but not limited to the following:
  o Preparation of client and Abdo deliverables such as proposals, presentations, reports, and spreadsheets
  o Attend departmental meetings
  o Key communication with external sources (clients, attorneys, banks, etc.)
  o Preparation of bank confirmations and engagement letters/annual agreements
  o Identify opportunities to improve processes and create efficiencies
  o Prioritize workflow and deadlines, while practicing good time and project management skills
  o Generate letters, memos, emails, as requested
• Proofread and ensure accuracy of all products
• A minimum of 2 days per week reception/backup reception work including answering phones and greeting clients and visitors
• Interact professionally with internal and external clients and prospects; handle inquiries effectively and in an organized and courteous manner
• Maintain a clean, neat, and organized office environment

 
Ideal candidate has:

• 2 years of administrative experience; previous experience in a professional services / CPA firm highly desirable
  
• Customer-service oriented, shown by the following attributes: proactive, communicative, observant, knowledgeable, reliable
• Advanced knowledge of Microsoft Word, Excel, PowerPoint
• Proven ability to work in high volume, fast-paced, deadline-driven environment and handle multiple, simultaneous projects while prioritizing, planning and organizing
• Ability to work efficiently in a hybrid work environment
• High level of organization, focus, exceptional attention to detail and strong follow-up skills
• Superior communication and proofreading skills
• Ability to learn new computer programs demonstrating comfort and confidence with technology
• Available to work overtime as needed

Attracting, developing, and retaining the best employees are our highest priorities at Abdo. Listed as one of America's Top Recommended Tax and Accounting Firms by Forbes, we are always seeking talented individuals who can contribute to the continued growth and success of our firm. If you desire flexibility and control in your work schedule along with recognition for your efforts, Abdo has the opportunity you’re looking for! Apply online TODAY!

Flexible Workplace:

As a flexible workplace, we support a variety of working arrangements including working mostly from home, a hybrid model, or working mostly from the office. We want our people to work where they work best! This position is eligible for either working mostly from the office or working a hybrid arrangement to work some days from home.

Interviews for this position may be conducted via Zoom video. Please let us know if you need assistance with this technology.

EEO Policy: Abdo LLP and its subsidiary companies are committed to providing equal employment opportunities to all employees and applicants for employment without regard to any legally-recognized basis “protected class” including but not limited to: veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, sexual orientation or marital preference, genetic information or any other protected class under federal, state, or local law.