Secretary: School Counselor - Aberdeen High School - CYO

This position is for the 2024-25 school year only.

7 hours per day.

Benefits eligible - Comprehensive Benefit information can be found here.

All candidates who wish to be considered for this position must complete and submit the online employment application. Current school district employees are required to complete the internal online application process.

APPLICATION DEADLINE: Open until filled

JOB SUMMARY:

This position provides secretarial support to counselors and other staff. The position includes interacting with students and visitors to the counseling office, maintaining confidential student files and performing a variety of other office and secretarial duties to support counseling office operation. The position promotes positive public relations for the district.

DUTIES AND RESPONSIBILITIES:

Any one position may not include all of the duties and responsibilities listed nor do the listed examples include all duties and responsibilities, which may be found in positions of the classification.

• Works cooperatively with other counseling office staff to coordinate the operation of the office. Serves as receptionist; answers and responds to telephone and in-person inquiries from staff, students, parents, and the public. Provides information or routes calls to appropriate staff members; takes messages. Arranges appointments for students and parents.
• Processes bulletins, forms, letters, lists, newsletters, schedules and other correspondence; formats, duplicates and prepared for distribution or mailing.
• Organizes materials in counseling office; provides information to students as requested. Maintains materials, files and checkout list.
• Assists students with class schedules.
• Performs registrar duties including registration and withdrawal of students, receiving and forwarding student records, etc.
• Responsible for generating student enrollment reports for Office of Superintendent of Public Instruction.
• Coordinates work of student helpers assigned to office; assigns and reviews work.
• Administers student medications and maintains accurate records related to student medication.
• Provides first aid medical care to ill or injured students; arranges for transportation home as necessary.
• Requests homework assignments for students who are out ill for prolonged period; gathers books as necessary; maintains contact with classroom teacher.
• Operates a computer to enter and update student information and schedules; prints lists and prepares information from records for counselors.
• Assists in recording, distributing and filing standardized testing materials.
• Provides back up to other secretaries as needed. Performs other clerical duties for school administrators as requested.
• Assists with coordination of student activities and athletics.
• Assists with coordination of student fundraisers including student store.
• Preparation of ASB deposits and basic accounting.
• Coordinates parent volunteer activities.
• Performs related duties as assigned.

MINIMUM QUALIFICATIONS

KNOWLEDGE/SKILLS/ABILITIES:

• High school diploma or equivalent and applicable college or business school training required.
• Knowledge of general secretarial procedures.
• Knowledge of correct grammar, spelling and English usage.
• Keyboarding, word-processing, editing and formatting skills, 60 wpm.
• Ability to establish and maintain spreadsheets and workbooks in Excel.
• Skill in operating general office machines.
• Ability to learn and willingness to use computers and various software programs.
• Ability to set up and maintain an accurate filing system.
• Ability to work independently with minimal supervision.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective working relationships with students, parents, staff and the general public.
• Effective oral communication skills.
• Ability to screen and treat minor student illnesses or injuries.
• Ability to attend to detail and follow tasks through to completion.
• Ability to organize and set priorities.
• Ability to work under pressure and be flexible.
• Ability to meet deadlines.

LICENSES/SPECIAL REQUIREMENTS:

Required to complete first aid training and CPR training. Employment contingent upon Washington State Patrol and FBI clearance and the payment of any applicable fees.

TESTING:

Selected candidates may be tested for this position.

Equal Opportunity Employer: Aberdeen School District complies with all federal rules and regulations and does not discriminate on the basis of race, color, national origin, sex, sexual orientation including gender expression or identity, creed, religion, age, veteran or military status, the presence of any sensory, mental or physical disability, or the use of trained dog guide or service animal by a person with a disability and provides equal access to the Boy Scouts of America and other designated youth groups. Inquiries regarding compliance procedures may be directed to Christi Clinkingbeard, Title IX Officer (360) 538-2003 and Dr. Rick Bates, Section 504/ADA Coordinator (360) 538-2018. Aberdeen School District No. 5, 216 North G Street, Aberdeen, Washington 98520.