What are the responsibilities and job description for the Lower School Administrative Assistant (Full Time) position at Abington Friends?
Abington Friends School is a vibrant Quaker school community dedicated to fostering academic excellence and character development in a supportive and engaging environment. More information is available at https://www.abingtonfriends.net/. We are seeking a highly organized and detail-oriented full-time Lower School Administrative Assistant to join our team and provide essential administrative support to ensure the smooth operation of our Lower School serving students ages 3 through grade 4.
Position Overview
The Lower School Administrative Assistant is responsible for managing the day-to-day operations of the Lower School office. This role requires strong communication, organizational, and problem-solving skills to support faculty, staff, students, and parents effectively.
Key Responsibilities
Office Administration: Perform general clerical tasks, including answering phones, handling incoming and outgoing mail, filing paperwork, budget processing, and preparing documents such as spreadsheets.
- Support Staff & Faculty: Provide administrative support to teachers and leadership, assisting with various tasks as needed.
- Scheduling & Communication: Coordinate and schedule meetings, manage calendars, and facilitate communication between faculty, staff, and parents.
- Data Management: Understanding of basic database management and processes, input and manage student progress report data, maintain records, and generate reports.
- Google Workspace: Proficiency in Google Workspace (Docs, Sheets, Forms, etc.) and an ability to learn new software. Proficiency with Blackbaud Education Edge is a plus.
- Attendance, Dismissal and Visitor Coordination: Organize and oversee daily attendance, dismissal plans, and visitors ensuring student safety and efficiency.
Substitute Coordination: Organize substitute teacher coverage as needed, ensuring seamless transitions in classroom instruction.
Qualifications & Skills
Prior experience in an administrative role, preferably in an educational setting.
- Exceptional organizational and multitasking skills.
- Understanding of basic database management and processes.
- Strong written and verbal communication abilities.
- Ability to work in a busy environment and handle sensitive information with discretion.
Friendly, professional, and team-oriented approach.
Abington Friends School is an equal opportunity employer and affords equal opportunity to all applicants for all positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status or any other status protected under local, state or federal laws.
