Junior Business Operations Analyst

Location: California, MD

US Citizenship Required for this Position: Yes

Clearance Type: None

Work Schedule: Full Time, Exempt

Reports to: Business Operations Manager

Positions Supervised: None

Travel: Occasional

DESCRIPTION:

ABSI Aerospace & Defense is an innovative small business headquartered in the St Marys County Innovation District located in Southern Maryland, a short distance from Naval Air Systems Command. At its core, ABSI is a technical solutions company committed to rapidly delivering emerging technologies that create asymmetric advantages for our customers. This is only made possible by employing and retaining world-class subject matter experts and personnel equally committed to our mission. To support our workforce, ABSI offers highly competitive salaries, flexible work schedules, excellent benefits, instant 401K vesting and a full cafeteria plan that employees can tailor to their individual needs.

The Junior Business Operations Analyst will support the company's operational and administrative functions, ensuring compliance with DoD and company Travel Regulations, procurement policies, and inventory management protocols. This position requires a detail-oriented and organized entry-level professional who can assist in travel coordination, purchasing, compliance reviews, and office administration. This is a position that provides growth potential in a variety of domains.

ESSENTIAL FUNCTIONS:

The JuniorBusiness Operations Analystwill be responsible for:

- Reviewing travel plans and vouchers for compliance with DoD and Company Travel Regulations, ensuring accuracy and policy adherence

- Assisting with coordinating and booking travel arrangements, as needed

- Supporting official travel financial reporting, tracking expenses, and reconciling discrepancies

- Maintaining travel records and preparing summary reports

- Processing purchase requests, ensuring they meet accuracy and compliance requirements before routing for approval

- Tracking purchase requests, from request submission through receiving, inventorying, and reconciliation

- Working with vendors, as needed, to confirm pricing, availability, and delivery schedules for required goods and services

- Enter, monitor, and track manufacturing inventory through the inventory management system, ensuring accurate records of assets

- Conducting regular inventory audits, identifying and addressing discrepancies

- Assisting with office administrative tasks such as answering and transferring phone calls as well as ordering and organizing office supplies

- Maintaining the security of the office space, ensuring guests are signed in and issued a visitor security badge

- Performing other duties as assigned

REQUIRED QUALIFICATIONS:

- High School Diploma or equivalent

- Ability to provide customer service to the team and manage multiple projects simultaneously

- Strong organization, oral, and written communication skills

- Highly motivated and detail oriented

- Proficiency with computer applications and data entry (e.g., MS Excel)

- Capacity to learn and adapt rapidly to change

- Ability to interpret verbal and written instructions and perform duties with supervision

- Proficiency with Microsoft Office and web-based collaborative resources such as SharePoint and Microsoft Teams

DESIRED QUALIFICATIONS:

- Experience in identifying problems, gathering data, and recognizing solutions

- 1 year of experience in a professional office setting preferred

- Experience with DoD Travel Regulations (i.e., JTR, DTS)

- Familiarity with inventory management systems

ABSI Aerospace & Defense is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind: ABSI is committed to the principle of equal employment opportunity for all employees and applicants and to providing employees with a work environment free of discrimination and harassment. All employment decisions at ABSI are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, status as a covered veteran, or any other status protected by the laws or regulations in the locations where we operate. ABSI will not tolerate discrimination or harassment based on any of these characteristics.