Operation Assistant Manager

Overview
(A new career with Absolute Fire Protection "AFP") We are the largest privately owned Fire Sprinkler contractors in upstate New York . We have offices in various locations throughout New York State. We are seeking a candidate for the Albany office to assist with office operations through-out the state . The right person should have some experience in operations , administration , and understanding of construction environment . Our team strives to maintain a culture that is very laid-back and flexible. We regularly engage in numerous out of office events and activities throughout the year to increase education and camaraderie. AFP has experienced extraordinary growth every year for the past 15 years. This growth pattern and future succession ensures this career position will have many opportunities for advancement and increased compensation the ideal candidate that shows self motivated initiative and learns the inner workings of the company. The main obligation of the position will be to over see operations utilizing a new system on Apple I-Pads as a conduit for communication between all the offices throughout NYS. the candidate will also maintain various elements of safety policy, record training programs for insurance company requirements. The team at AFP provides the best possible benefits such as the best health care , above average PTO time , and numerous opportunities for training in all aspects of this career opportunity for an “initiative-taking” type of candidate with an outstanding attention to detail. All of us at AFP work as a team. We encourage “out of the box thinking “making the overall company More efficient as we all share in rewards at the end of the year.Many of the company have been here sense the start of Absolute fire in 2011 and the few that tried other companies have returned with an appreciation of the office culture . I encourage you to apply.

Responsibilities

· Assist our IT vendor to maintain communication to field technicians utilizing aApple I-pads, learn and implement new software systems updates as needed for industry and technology changes.

· Assist our web developer to collect content from field technicians for social media advertising, review management, and identify possible new market opportunities.

· Maintain Excel form in share point – keep up to date information on employee contact information, safety equipment inspections, track employee training certifications, implement required weekly, monthly, and annual recertification training notices. EX: toolbox talk, OSHA 30, Back-flow certification, lift training etc.….

· Utilizing the corporate share point - upload and track all company vehicles for current registration ,inspections , service records, and monthly condition reports submitted by field technician. Notify the mechanic of all required repairs and log in to share point when the repair is completed.

· Utilize “MS Office Suite” with Outlook, Excell, power point, and MS Projects to Create forms and tables to track or record company assets and increase efficiency throughout the company.

· Onboarding: Ensure NYS compliance with new employees, review internal policies, collect legal document requirements EX: I-9, W-4, order background checks, and drug test. And employee contact info to Excell form

· Maintain current safety policy: keep up to date the safety program when we are notified of industry and insurance changes.

Other duties :

• Assist with event planning and coordination for company ,events , functions and meetings
• order company sweat shirts ,polo's ,and misc swag thru various suppliers
• Maintain organized filing systems and ensure all safety records are up-to-date.
• Perform clerical duties such as data entry, correspondence management, and preparing reports.
• Collaborate with other departments to facilitate communication between all employees and offices.

Experience

• Proven experience in an contractor administrative support role or similar position in safety is preferred.
• Strong office skills with a focus on efficiency and event planning capabilities with attention to detail.
• Proficient in clerical tasks including typing, data entry, and general administrative duties.
• Exceptional communication skills, both written and verbal, with the ability to interact professionally with all levels of staff

Summery :

· this position is extremely important to the smooth operation of the company and it is required to have a of attention to detail. This a career position with plenty of advancement opportunity and high compensation , would you please respond with a cover letter describing why you would be a good fit and print your name “backwards” on the bottom to confirm you read the description

Job Type: Full-time

Pay: $52,920.00 - $62,998.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Shift:

• 8 hour shift

Work Location: In person

Salary : $52,920 - $62,998