Office Administrative Assistant

Job Title: Office Administrative Assistant

Reports To: Grant & Development Manager

Time Requirement: Full-Time | 40 Hours/Week | Non-Exempt

Location: Abused Adult Resource Center

STATEMENT OF PURPOSE

First point of contact for clients and administrative support to ensure efficient operation of the office. Supports employees through a variety of tasks related to organization and communication. Utilize experience and judgment to plan and accomplish goals with flexibility, creativity and latitude.

GENERAL

· Answers phone calls, schedules meetings (using Outlook and Teams) and supports visitors

· Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.

· Produce and distribute correspondence memos, letters, faxes, invoices and forms

· Willing to learn financial software to enter in invoices/receipts, do in house checks, other small financial duties. (Quickbooks/Hubdoc/Bill.com)

· Be comfortable multi-tasking and/or prioritizing tasks

· Accept, sort, organize, and document donations brought to the office

· Exhibits polite and professional communication via phone, e-mail and mail.

· Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

· Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

· Work individually and in a team environment

· Handle sensitive information in a confidential manner

· Coordinate office procedures, maintain up to date lists and procedure manuals

· Receive, sort and distribute the mail

· Money count and verifications

· Deposits

OTHER

• Commit to AARC’s organizational mission, vision, and operating philosophy.

• Attend staff and other relevant meetings, trainings, and in-services as assigned.

• Other duties and projects as requested by supervisor or Executive Director.

QUALIFICATIONS AND REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Two years relevant experience

• Awareness of sexual assault and domestic violence issues

• Equivalent combination of education and/or experience may be considered

• Displays a positive attitude, works well with others, and accepts direction well.

• Excellent organizational, communication (verbal and written).

• Able to work well in stressful and emotionally taxing circumstance.

• Ability to empathize, encourage and guide.

• Able to independently use a computer for word documents, spreadsheets, presentations, email, internet research, data entry and data management.

• Valid driver's license and car insurance.

• Must be willing to complete background checks.

• Ability to read, write and speak English.

• Possess vision and hearing sufficient to work on a computer, on the telephone and in person.

• Able to lift at least 20 pounds

• Be willing to work on small tasks outside of the job description when needed

SALARY RANGE

$22-25/hour dependent on training, education and experience.

The AARC is an equal opportunity employer.

Submit cover letter and resume to: michellee@aarcnd.com

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Bismarck, ND 58501 (Required)

Ability to Relocate:

• Bismarck, ND 58501: Relocate before starting work (Required)

Work Location: In person

Salary : $22 - $25