What are the responsibilities and job description for the HR Leave Coordinator position at Acacia Network?
Job Description
Job Description
Are you ready to give back to the community while pursuing your passion? For over 50 years, Acacia Network and its affiliates have been committed to improving the quality-of-life and wellbeing of underserved communities in New York City and beyond. We are one of the leading human services organizations in New York City and the largest Hispanic-led nonprofit in the State, serving over 150,000 individuals every year. Our programs serve individuals at every age and developmental level, from the very young through our daycare programs to mature adults through our older adults centers. Our extensive array of community-based services are fully integrated, bilingual and culturally competent.
POSITION OVERVIEW :
Under the supervision of the Director of Benefits and Systems Management, the Leave Coordinator is responsible for administering Acacia Network's Leave of Absence (LOA) program. The Leave Coordinator will ensure compliance and proper documentation of leaves in accordance with the organization policies and federal, state and local laws including the timely distribution of required forms and communications, tracking of all leaves, and administration of the ADA interactive process. The Leave Coordinator serves as the subject matter expert and first point of contact for employees on leaves and is the liaison between the employees, the insurance carriers and management.
Salary Range : $40,000-$45,000 per year
KEY ESSENTIAL FUNCTIONS :
- Manage end-to-end leave processes (application, approval, rejection, cancellation).
- Determine leave eligibility and leave type based on federal, state and local laws and organizational policies.
- Process all leave applications and forms, establish claims and ensure completion of the claims with all third party vendors as necessary.
- Codes documentation in accordance with internal workflow processes and procedures.
- Ensure the timely and efficient submission of Worker's Compensation, Disability, Paid Family Leave forms to insurance carrier.
- Assist employees through the leave of absence process and explain all leave policies and procedures (including but not limited to FMLA, ADA, Workers' Compensation, New York Paid Family Leave, Disability Leave, Military Leave and all state and local leave laws).
- Conduct necessary follow up with employees utilizing the ADA interactive process regarding leave status, updates and return to work date.
- Provide communication to employees on a timely basis throughout the leave process (such as application status, notice of rights, designations and other notices, medical certifications, claim numbers and required forms).
- Submit bi-weekly updates to vice presidents / directors / managers regarding leave of absence status.
- Work closely with managers to facilitate return to work under Modified Duty Program for employee's on Worker's Compensation.
- Proactively and accurately manage leave of absence data in HRIS to ensure data integrity for leave-related reporting.
- Maintain up to date employee leave files with all applications, forms, medical notes, etc.
- Make recommendations and contribute to continuous improvement of leave administration and accommodations process.
- Maintain current knowledge of legal developments related to leaves and accommodations (including statutes, regulations, case law, etc.)
REQUIREMENTS :
WHY JOIN US :
Acacia Network provides a comprehensive and competitive benefits package to our employees. In addition to a competitive salary, our benefits include medical, dental, and vision coverage. We also offer generous paid time off, including vacation days and paid holidays, to support a healthy work-life balance. We prioritize the well-being of our employees both professionally and personally.
As an Equal Opportunity Employer, we encourage individuals from all backgrounds to apply.
Salary : $40,000 - $45,000
