Clerk - Special Programs/Assessment

Job Title: Special Programs and Assessment Records Clerk
Reports to: Director of Special Programs
Exemption Status: Nonexempt
Dept./School: Districtwide Special Programs
I. Primary Purpose
Provide administrative support to the Director and members of the Special Programs
Department. Facilitate the effective operation of the Special Programs Department and
assume responsibility for preparing assigned tasks efficiently and accurately.
II. Qualifications
Education/Certification - High School diploma or GED
Special Knowledge/Skills:
Proficient skills in keyboarding, word processing, and file maintenance 
Ability to use computer and software to develop spreadsheets/databases and do word
processing 
Ability to communicate effectively and work with a wide range of people. 
Maintain confidentiality.  
Superior written, organizational, communication, and interpersonal skills.
Ability to understand detailed written or oral instructions.
Ability to meet established deadlines.

III. Major Responsibilities and Duties:
Records and Reports
1. Compile, maintain, and file all reports, records and other documents within required
timelines
2. Coordinate the preparation and maintenance of all spreadsheets/databases,
correspondence, and other documents as needed by the Director
3. Check and maintain paperwork for compliance issues
4. Send and receive records requests for new and withdrawn students in special
education 
5. Maintain organized records and filing system for Special Education records
6. Maintain appropriate records needed for State Performance Plan Indicators 
7. Keep accurate records of referrals to remain in compliance with timelines
Data Entry
1. Maintain accurate and up to date records of students in all special programs

Academy Independent School District
Job Description for Special Programs and Assessment Records Clerk
October 2021

704 E. Main Street, Little River Academy, Texas 76554
Phone (254) 982-4304 __ Fax: (254) 982-0023

Page #

2. Upload data files into records management system within required timelines for
testing
3. Enter STAAR Alt and TELPAS results into records management system within required
timelines
4. Upload assessment results to local student data systems 
Other:
1. Facilitate interaction between departments in the district, parents, and outside
agency staff, as appropriate, to promote high quality services to campuses.
2. Support the processes required for Special Programs trainings, including Special
Education, Section 504, At-Risk, Dyslexia, ESL, Gifted and Talented, and state and
local assessments throughout the district including procuring a location, entering
training into Eduphoria, and preparing materials for training.
3. Prepare purchase orders as directed by the Director, including ordering and
maintaining receipt of materials.
4. Collaborate with district personnel on SHARS documentation and reports.
5. Schedule and provide preparatory assistance for meetings as directed by the
Director.
6. Coordinate and maintain accurate records for all Special Education transportation.
7. Establish and maintain a positive attitude that promotes cooperation between staff
members and lends support to the goals of the District.
8. Participate in staff development, faculty meetings, and special events as needed.
9. Perform other duties as assigned. 

  
Supervisory Responsibilities: None

LANGUAGE SKILLS/MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS
LANGUAGE SKILLS: Ability to read and interpret documents. Ability to write routine reports and
correspondence. Ability to speak effectively in front of parents, students, and employees.
MENTAL DEMANDS & REASONING ABILITY: Work with frequent interruptions; maintain emotional
control under stress; apply common sense understanding to carry out instructions furnished in
written or oral form; ability to manage and solve problems involving several variables; limit
operational downtime and/or interruption of district effectiveness due to absences.

Academy Independent School District
Job Description for Special Programs and Assessment Records Clerk
October 2021

704 E. Main Street, Little River Academy, Texas 76554
Phone (254) 982-4304 __ Fax: (254) 982-0023

Page #

PHYSICAL DEMANDS: The physical demands are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions. While
performing the duties of this job, the employee is frequently required to stand, walk, use hands,
handle, hold, feel, and balance. The employee may occasionally bend, stoop, push, pull, and twist.
The employee must occasionally lift and/or move up to 20 pounds.
WORK ENVIRONMENT/TOOLS USED: The work environment characteristics described here are
representative to those an employee encounters while performing the essential functions of the
job. While performing the duties of this job, the employee will use standard office equipment with
frequent exposure to noise, work inside, and may occasionally walk outside (exposure to sun,
humidity, heat, cold, and inclement weather). Occasional prolonged and/or irregular hours.

Academy ISD (AISD) does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the district does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.

Employees with questions or concerns about discrimination based on sex, including sexual harassment should contact the AISD Director of Human Resources, the district Title IX coordinator. Employees with questions or concerns about discrimination on the basis of a disability should contact the AISD Transition Coordinator, the district ADA/Section 504 coordinator. Questions or concerns relating to discrimination for any other reason should be directed to the Superintendent at the AISD Administration Office, 704 E. Main St., Little River Academy, TX 76554, phone (254)-982-4304.