What are the responsibilities and job description for the Administrative Assistant position at Accertify, Inc.?
Trusted by many of the largest companies globally, Accertify is the leading digital platform assessing risk across the entire customer journey, from Account Monitoring and Payment Risk to Refund Fraud and Dispute Management. Accertify helps maximize revenues and user experience while minimizing loss and customer friction. We offer ultra-fast decision-making and precise control, ensuring our customers are always confidently in the driver’s seat and ready to #MoveAtTheSpeedOfRight.
Be in the driver’s seat of your career as an Administrative Assistant with the industry leader- and build a career you can trust.
Accertify is looking for a highly organized and proactive Administrative Assistant to provide top-tier support to the President, CHRO, and CFO. This role is critical in ensuring smooth executive operations, facilitating cross-departmental collaboration, and enhancing overall organizational efficiency. The ideal candidate will excel at managing complex schedules, anticipating needs, and handling high-level administrative tasks with professionalism and discretion, playing a key role in supporting Accertify’s leadership team. This is an exciting opportunity for a motivated professional who thrives in a fast-paced, dynamic environment and is eager to make an impact at Accertify. If you are highly organized, proactive, and excel at executive support, we’d love to hear from you!
Key Responsibilities
Benefits
At Accertify, we believe in investing in our people. We offer a comprehensive suite of benefits to support your success both professionally and personally:
Be in the driver’s seat of your career as an Administrative Assistant with the industry leader- and build a career you can trust.
Accertify is looking for a highly organized and proactive Administrative Assistant to provide top-tier support to the President, CHRO, and CFO. This role is critical in ensuring smooth executive operations, facilitating cross-departmental collaboration, and enhancing overall organizational efficiency. The ideal candidate will excel at managing complex schedules, anticipating needs, and handling high-level administrative tasks with professionalism and discretion, playing a key role in supporting Accertify’s leadership team. This is an exciting opportunity for a motivated professional who thrives in a fast-paced, dynamic environment and is eager to make an impact at Accertify. If you are highly organized, proactive, and excel at executive support, we’d love to hear from you!
Key Responsibilities
- Executive Support: Serve as a trusted partner to the President, CHRO and CFO by managing their schedules, coordinating meetings, and anticipating business needs.
- Calendar & Travel Management: Schedule and coordinate meetings across multiple time zones, arrange complex travel itineraries and ensure seamless logistics.
- Communication & Coordination: Facilitate effective communication between departments, leadership teams, and external stakeholders.
- Document & Report Preparation: Create, update, and organize reports, presentations, and spreadsheets using Microsoft Office for executive leadership and board meetings, ensuring accuracy and confidentiality.
- Meeting & Event Planning: Plan and execute meetings and company-wide events, including logistics, presentation preparation, and vendor coordination.
- Visitor & Stakeholder Relations: Act as a representative of the executive office, welcoming guests, addressing inquiries, and managing executive correspondence.
- Expense Management: Prepare and submit detailed expense reports promptly.
- Process Improvement: Continuously identify opportunities to enhance administrative processes for greater efficiency.
- Leadership Support: Provide administrative assistance to other Senior Leadership Team members as needed.
- Special Projects: Support strategic initiatives and ad hoc projects as assigned.
- Experience: Minimum 3 years of administrative support.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.).
- Organizational Excellence: Highly organized with exceptional time management, attention to detail, and the ability to multitask.
- Communication: Strong verbal and written communication skills, with a professional and proactive approach.
- Confidentiality & Independence: Ability to work independently while carefully handling sensitive information.
- Collaboration & Initiative: A team player with a strong customer service orientation who actively identifies contributing opportunities.
- Flexibility: Comfortable supporting executives across various time zones as needed.
- Potential salary range: $50,000 - $65,000. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
- This role is a full-time in-office position in Itasca, IL.
- Visa Sponsorship: employment eligibility to work for Accertify in the U.S. is required, as Accertify will not pursue Visa sponsorship for this position.
Benefits
At Accertify, we believe in investing in our people. We offer a comprehensive suite of benefits to support your success both professionally and personally:
- Health & Wellness: Medical, dental, and vision coverage for you and your family.
- Time Off: Paid time off, holidays, and personal days to maintain work-life balance.
- Financial Growth: Competitive pay, 401(k) with company match, and financial planning resources.
- Career Development: Training programs, mentorship opportunities, and growth potential within the company.
- Wellness Support: Mental health resources, fitness perks, and wellness programs.
- Family-Friendly Perks: Parental leave, adoption assistance, and flexible work arrangements.
- Extras & Perks: Commuter benefits, employee discounts, and company-sponsored events.
Salary : $50,000 - $65,000
