What are the responsibilities and job description for the Licensing Specialist position at Access Advance, LLC?

Core Overall Job Description :

Reporting to the Senior VP of Licensing and Market Intelligence, the Licensing Specialist is an integral part of the Access Advance team. This position will support a wide range of licensing activities, including market research, identification of new licensing opportunities, preparing letters and other written communication to potential licensees, and following up on outstanding opportunities. This person will coordinate with other Licensing team members and Legal team members to ensure that proper and timely actions are taken on licensing opportunities that have been identified.

Specific Job Responsibilities :

Collaborate with the Market Intelligence team and Licensing team to identify and qualify new licensing opportunities, i.e., potential licensees, and ensure that proper records are captured and archived in the process. Support the Licensing team in drafting letters and other written communication to potential licensees, including when such letters are being written and sent by outside legal counsel.
Support the Licensing team in periodical review of the licensing pipeline, recommend appropriate actions for outstanding opportunities, and be responsible for implementing recommended actions that are approved. Participate in discussion on licensing strategy and implementation of licensing strategy. Assist in preparation of annual licensing business plans and periodical update presentations.
Manage the database and tracking tools being used by the Market Intelligence team and Licensing team.
Support the Market Intelligence team and the Licensee Operations team in conducting market research to identify potential irregularity in royalty reporting and assist in royalty audits.
Assist with the maintenance of accurate licensing distribution lists (email, address, phone, etc.).
Other duties as assigned.

What skills and abilities do you expect your ideal candidate to demonstrate?

Superior attention to detail, proofreading skills, problem solving capabilities, strong organizational and multi-tasking skills

Superior writing skills

Must show initiative and be willing to take ownership of projects and managing deadlines

Ability to learn computer software quickly and independently

Ability to work effectively with minimal supervision in an atmosphere of multiple projects, shifting priorities, and deadline pressures

Deals courteously and effectively with other employees, licensors, licensees, outside vendors, etc.

Must be able to work independently and as part of a team

Must project a professional demeanor, effectively represent the company, exhibit sound judgment, and maintain confidentiality

Flexibility and willingness to perform a wide range of tasks

Qualifications & Experience :

Minimum Qualifications :

Bachelor’s Degree

Strong oral and written communication skills

Demonstrated expertise in Microsoft Office Suite (including Word, Excel, PowerPoint), Adobe Acrobat, and related software products

Willingness to learn, use and manage software products if there is no prior experience

Demonstrated attention to detail, particularly in preparing, managing, and organizing large sets of information and documents

Must be willing to work out of an office in Boston. (Note : The opportunity for remote work for a portion of the work week is available.)

Must be eligible to work in the United States

Desired Qualifications :

Bachelor’s Degree with studies in Business Administration, Law, Finance, Accounting, or Marketing

Some exposure to patents

Self-motivated

Ability to handle the most basic to the most complex of activities with the same energy and passion

Quickly adapt to changing circumstances

Ability to remain calm and function under pressure and ambiguity

Strong interpersonal skills

Able to work effectively with all levels of an organization

Capable of handling multiple priorities in a time pressured environment

Knowledge of Salesforce, Box.com, PageVault

Character and Personal Qualities :

A successful person in this role will :

Have self-confidence and self-understanding to know their professional strengths and development needs

Enjoy a highly collaborative, energized, and flexible environment

Have a sense of curiosity and a desire for continuous learning

Value an all hands on-deck mentality

Possess a willingness to learn from others and receive feedback from team members

Access Advance, LLC is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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