What are the responsibilities and job description for the Office Manager position at Access Holdings?
Position Description
Access Holdings is seeking outstanding candidates to fill an Operations Coordinator role. This position is based in our Baltimore office. The office manager will provide support to ensure efficient operation of the office and will support the firm through a variety of tasks related to organization and communication, many of which will be confidential and time sensitive in nature. The role requires exceptional attention to detail and the ability to work in a fast-paced investment environment with constantly evolving priorities. Access Holdings looks for individuals with a positive, “can-do” attitude, who thrive in small team environments.
Responsibilities
- Assist the team with managing ongoing operations such as procurement, event planning, meeting setup/cleanup, restocking fridges and snack jars, and planning office lunches.
- Coordinate logistics for internal and external meetings, including scheduling, sending reminders and follow-ups, and organizing catering when necessary.
- Provide front desk coverage and greet guests.
- Providing administrative support to ensure efficient operation of the office.
- Support team members through a variety of tasks related to organization and communication.
- Follow up on contacts made by the team members and support the cultivation of ongoing relationships.
- Assist executive team members with preparing and submitting monthly expenses via Expensify.
Requirements
- 1 year of relevant administrative experience in a corporate, financial, or professional services environment
- Exceptional communication and relationship management skills
- Proficiency in all Microsoft Office programs
- Exceptional organizational skills
- Dedication to providing stellar client service
- Demonstrated ability and interest in working in a small, entrepreneurial team.
- Familiarity with finance and/or private equity is a plus.
- Bachelor’s degree preferred
Skills and Characteristics
- Resilience during times of high demands and high volumes, and completing multiple tasks during such times
- Utmost discretion in handling confidential material
- Ability to work within a predefined structure and the ability to create your own successful work environment
- Comfortable in a small-team environment – a willingness to pitch in wherever needed; no task too small
- Ability to work independently with strong follow-through skills
- Ability to quickly process information, accurately record and generate appropriate responses
- Comfortable working under pressure, often to meet tight deadlines
