Cash Disbursement Analyst

Job Description

SUMMARY :

Responsible for initiating, printing, and distributing general disbursements for the entire enterprise. Completes routine general ledger entries. Research and updates payee information. Supports daily cash management processes and prepares daily disbursement reporting. Contacts include enterprise employees, claimants, policyholders, enterprise vendors Blue Cross Blue Shield cash management team, and bank liaisons.

PRIMARY RESPONSIBILITIES :

Balances, validates, prints, and distributes general disbursements for the enterprise.

Performs all daily, monthly, and quarterly ACH and wires for the enterprise, including inter-company payment, vendor, and employees' expenses reimbursements.

Determines the number of accounts payable checks issued for Accident Fund General and Accident Fund National disbursements and requests the amounts be swept between companies.

Requests and verifies check stop payment and void requests from all operating units with banking institutions for Refunds, Accounts Payable, Dividends, Commissions, and Profit-Sharing checks.

Creates daily reports for management team of cash position for each operating unit.

Maintains detailed spreadsheets of cash position for the enterprise.

Executes routine general ledger journal entries for the enterprise, including, but not limited to, cash entries, loss payment entries, stops and voids, adjusting entries, and re-classing entries for Accounts Payable disbursement checks.

Research checks issued for the enterprise.

Update Web series with daily check status.

Issues required correspondences to payees regarding unclaimed property. Extracts information regarding outstanding checks from Web series for unclaimed property reporting.

Update / check status in Tracker for outstanding checks.

Assist with inquiries regarding unclaimed property with the reporting states.

Responds to internal and external requests regarding check status and check copy requests.

Research policy payments for policy holders in Waypoint.

Request policy payment checks from banking institutions for refund research.

Completes ad hoc queries of ancillary systems.

Performs testing of check printing software, Web series, when updates or changes are made to system.

Maintains and verifies data accuracy in ancillary systems.

Maintains confidentiality of information processed.

EMPLOYMENT QUALIFICATIONS :

EDUCATION REQUIRED :

High school diploma or G.E.D. Minimum of an associate degree in accounting. Combinations of relevant education and work experience may be considered in lieu of credit hours.

EXPERIENCE REQUIRED :

Minimum of three (3) years' experience in accounts payable, general ledgers and financial reporting systems or equivalent work which provides the necessary skills, knowledge, and abilities.

Bachelor's degree in accounting or finance and one year experience in accounts payable, general ledgers and financial reporting systems.

SKILLS / KNOWLEDGE / ABILITIES (SKA) REQUIRED :

Ability to perform mathematical calculations.

Ability to proofread documents for accuracy of calculations.

Effective organizational skills and the ability to prioritize work.

Effective oral and written communication skills.

Basic knowledge of general accounting and bookkeeping methods, including journal entries, general ledger accounts and cost center structures.

Basic knowledge of word processing, database applications and other desktop software.

Knowledge of spreadsheet applications.

Ability to enter alpha / numeric data accurately.

Ability to meet established deadlines.

Ability to use diplomacy, discretion and appropriate judgment when addressing callers.

ADDITIONAL EDUCATION, EXPERIENCE, SKILLS, KNOWLEDGE AND / OR ABILITIES PREFERRED :

WORKING CONDITIONS :

Work is performed in an office setting with no unusual hazards.

REQUIRED TESTING : (For HR use only)

Math, 10-key data entry, alpha-numeric data entry, Intermediate Excel, Basic Access, Basic Word, Intermediate Windows, Reading Comprehension.