What are the responsibilities and job description for the Purchasing Administrator position at Accountants One?
Accountants One has a Purchasing Assistant position located in a Government sector near College Park, GA. This is 100% in the office Monday - Friday 8 to 5, and is temp to Hire. The purpose of the position is to establish and administer an open market for the procurement of a variety of materials, supplies, and equipment necessary to ensure the efficient operation of this facility.
Required Knowledge, Skills, and Abilities :
Solicits and analyzes quotations from vendors to ensure that purchases comply with specifications and requirements; interviews vendors and their representatives and develops reliable suppliers by constant evaluation of their service and performance.
Obtains the lowest prices consistent with quality and quantity; expedites shipments by contacting vendors regarding errors, incorrect shipments, and other discrepancies.
Prepares invitations to bid and request for proposals based on applicable laws and regulations.
Conducts pre-bid, bid hearings, and related meetings.
Analyzes bids and proposals to ensure all specifications are met; recommends selection of bids that provide the best price, quality, and delivery time; notifies vendors of selection.
Resolves any problems that may occur between city departments and vendors.
Reviews departmental requisitions and consults with personnel on their needs; provides technical assistance and recommends changes or substitutions whenever necessary to reduce cost; provides verbal and / or written guidance as requested to various departments to ensure proper long-range planning for the purchase of goods and services.
Maintains purchase orders and requisition registers.
Keeps files of vendors from whom bids have been requested, and records bids received.
Performs other related duties as assigned.
The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position.
Required Knowledge, Skills, and Abilities :
Knowledge of public purchasing methods and procedures.
Knowledge of techniques of specification writing.
Knowledge of methods and techniques utilized in grading and analyzing the quality of supplies, materials, and equipment.
Working knowledge of the laws and ordinances governing the purchase of goods and services.
Knowledge of or ability to learn the department's rules, regulations, policies, and procedures.
Skill in writing specifications and reports.
Skill in soliciting competitive bids to acquire cost-effective products and services.
Skill in dealing tactfully and effectively with suppliers and contacts outside of the organization.
Skill in analyzing and evaluating bids and quotations.
Ability to prepare clear and concise reports and maintain accurate records.
Ability to work independently without specific instructions.
Ability to analyze and process purchasing requisitions and vouchers and make purchasing decisions accordingly.
Ability to maintain complex purchasing and inventory records.
Ability to listen and ascertain the needs of customers.
Ability to find and communicate accurate information concerning processes, policies, and procedures to customers.
Ability to respond to customers
Qualifications :
Bachelor’s degree in Finance, Accounting, Business Administration, or a closely related field required; CPA preferred.
Five (5) years of progressively responsible experience procuring goods and services in a public sector environment is required.
National Institute of Governmental Purchasing (NIGP) certification is preferred.
An equivalent combination of education, training, and experience that provides the required knowledge skills, and abilities.
Must possess a valid State of Georgia Driver's License.
Strong organizational and communication skills.
Experience in communicating with diverse communities, and in establishing and maintaining cooperative working relationships.
Proficiency in MS Office Suite, as well as knowledge and understanding of the organizational structure, workflow, and operating procedures.
Extensive hours and weekends will be required at times.
Pre-employment screening is required : criminal background check and drug testing.
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