Payroll Specialist

Why is This a Great Opportunity?

This Payroll Specialist role offers the chance to play a critical role in a dynamic and growing organization. You will oversee multi-state payroll processes, ensuring accuracy and compliance, while working in a supportive and collaborative environment. The position offers opportunities to enhance your expertise in payroll systems, tax reporting, and benefit management, all while contributing to the overall success of the organization. If you thrive in detail-oriented roles with high impact and value work-life balance, this opportunity is tailored for you.

Job Description:

As a Payroll Specialist, you will be responsible for processing and managing payroll operations across multiple states for a diverse workforce. This role demands a high level of accuracy, confidentiality, and a solid understanding of payroll processes. You will ensure compliance with federal, state, and local regulations while maintaining detailed and accurate employee payroll records.

Key Responsibilities:
• Process bi-weekly payroll for multiple states, including two separate company payrolls for hourly, salaried, and commission-based employees.
• Review and validate approved timesheets for accuracy before processing payroll.
• Investigate and resolve payroll discrepancies and irregularities promptly.
• Generate year-to-date, monthly, and weekly payroll reports, along with ad hoc reporting as needed.
• Maintain employee leave balances and ensure accurate benefit payroll deductions.
• Oversee vendor-submitted quarterly payroll tax reports for federal and multi-state compliance.
• Respond to inquiries and special requests from regulatory agencies regarding payroll matters.
• Establish and maintain employee records, ensuring accurate and timely entry of changes while adhering to compliance requirements.
• Support benefit enrollment, termination processes, and invoice reconciliation as needed.

Qualifications:

Required Experience:
• Minimum of 3 years of experience in payroll processing, including multi-state payroll.
• Solid understanding of wage and hour laws, including payroll taxes, withholdings, deductions, and garnishments.
• Proficient in Microsoft Excel.

Preferred Experience:
• Experience with Workday Payroll and Benefit modules.

Skills and Competencies:
• Strong analytical and critical thinking abilities.
• Highly detail-oriented with excellent organizational skills.
• Ability to maintain a high degree of confidentiality.
• Effective project management and communication skills, both oral and written.
• Knowledge of payroll tax reports and regulatory compliance.

This role is ideal for professionals who are passionate about ensuring payroll accuracy and compliance while working in a fast-paced and collaborative setting.

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