Receptionist & Data Entry

Receptionist/Data Entry For Accounting Office 40 Hrs/Week

We are looking for an individual for Data Entry/Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner. Multitasking and stress management skills are essential for this position. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards. This position also includes Data entry with Excel, Quickbooks, and Tax Program. 1 year minimum experience with Microsoft Excel.

Benefits:

5 Vacation days (PTO) after 1 year of employment.

Paid Holidays after 1 year of employment: New Years Day, Memorial Day, July 4th, Labor Day, Thanksgiving Day, Christmas Day.

Free Individual Tax Prep For Employee

Receptionist Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone
• Maintain office security by following safety procedures and controlling access via the reception desk, and entry door to back offices.
• Update calendars and schedule appointments
• Perform other clerical receptionist duties such as filing, photocopying, and faxing

Skills

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office-Word/Excel
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Attention To Detail
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree; additional certification in Office Management is a plus