What are the responsibilities and job description for the Admissions Coordinator position at ACCS?
JOB
Note about Applying: Please check the application requirements at the end of this announcement. When applying, applicants will be required to submit a resume via the NEOED system, but there are other documents that are also required as part of this job application. Those can be added by selecting "Add Supplemental Attachment" on the attachments screen of your online application.YOU MUST SUBMIT ALL APPLICATION MATERIALS AS DESCRIBED AT THE END OF THIS JOB ANNOUNCEMENT AND MEET THE REQUIRED QUALIFICATIONS OF THE JOB TO BE CONSIDERED.Interviews will be scheduled by phone. Once the position has been filled, each applicant will be notified by email. This process can take several weeks to complete after the application deadline. Salary Placement and Work Hours: This is a 12-month position. Placement will be on the E1 salary schedule (Range of $50,680 to $68,169) and is at the President's discretion based on applicable, documented work experience and level of education. The work week is Monday through Friday, and hours worked will be a minimum of 40 per week. Supervisory Responsibility: Yes, Coordination only Start Date: March 2024
EXAMPLE OF DUTIES
ESSENTIAL FUNCTION: Under the direction of the Dean of Student Services, the Admissions Coordinator is responsible for leadership and program management in the Office of Admissions by providing oversight and the coordination of Admissions Office assistants and student workers. The Coordinator will interact directly with students, parents, families, faculty, staff, federal and state agencies, secondary school systems, and other constituents of the College. In addition, the Coordinator will prepare admission records of new, returning, and dual enrollment students and administer placement testing. This position requires manual dexterity; the ability to efficiently perform data entry and retrieval; effective communication skills including oral, written, electronic and other media, and the ability to work flexible hours. This employee must comply with all policies of the Alabama Community College System Board of Trustees, the Alabama Community College System, and Northeast Alabama Community College.DUTIES AND RESPONSIBILITIES: The essential duties and responsibilities of this position include the following: Coordinate, mentor, and train Admissions Office assistants and student workers to meet annual unit goals for Student Services and directive goals of the College. Coordinate and oversee operations of Admissions and work closely with the Assistant Registrar to supervise the maintenance and security of student files, transcripts, and test scores. Coordinate the maintenance and security of all student records according to official policies, including evaluation of credits from other colleges and universities for transfer students. Assist the Director of Developmental Studies Support Programs & College Retention with the ongoing review, analysis, and updating of the College Enrollment Management Plan. Work closely with the ADA Coordinator to ensure the College complies with the Americans with Disabilities Act (ADA). Work closely with the Assistant Registrar to counsel students regarding GPA calculations, Bankruptcy, and Course Forgiveness. Oversee student placement testing. Oversee Call Center escalations.Assist in finalizing the school calendar by scheduling online registration, early registration, and orientations. Submit annual unit goals for the Admissions Office to the Dean of Student Services.Verify and submit In-State Residency documents to the Dean of Student Services for approval.Oversee Student Reinstatement Processes and Procedures.Assist the Dean of Student Services in Nursing Admissions Committee meetings.Perform general duties as needed for the Office of Admissions including answering telephone calls, assisting students and visitors, completing purchase requisitions for the Admissions Office, and replying to incoming correspondence, including emails and disseminating information about the College to prospective students. Process College applications and assist with all aspects of the admissions process and registration of students including mailing acceptance letters, scheduling test dates, scheduling orientation, establishing and maintaining admissions records, receiving high school and college transcripts, scanning admissions records and documenting student files in the computer system.Serve on institutional committees as assigned by the President. Complete other tasks as directed by the Dean of Student Services and/or President. Comply with all policies of the Alabama Community College System Board of Trustees, the Alabama Community College System, and Northeast Alabama Community College
SUPPLEMENTAL INFORMATION
IMPORTANT!!! - Read all of the following information very carefully before you submit an application. Do not submit an application until you have all required application materials uploaded to NEOED. Do not send transcripts or letters of recommendation to the NACC Human Resources or Registrar's Offices. These must be uploaded by the applicant as part of his or her application.To have a complete application, applicants must complete the online application form and submit the following documents on the "Attachments" screen of the online application.It is the applicant's responsibility to ensure that the requirements are met.1.A completed online application form2.A current résumé 3.A separate transcript from each College attended (This means all of them, even if the credit shows on another transcript and even if it is from a community, junior, or technical college) Note: To qualify, the transcript(s) must include your name and the name of the institution and confirm that the degree required for the position was conferred (date received). Make sure to ensure this information is included.4.Two signed letters of recommendation that confirm experience, dated within one year of the application deadline. One must be from the applicant's current or former college instructor, supervisor, or employer. Each must have an actual signature or electronic signature. Typed signatures and typed cursive fonts are NOT accepted. YOU MUST SUBMIT ALL APPLICATION MATERIALS AS DESCRIBED ABOVE AND MEET THE REQUIRED QUALIFICATIONS OF THE JOB TO BE CONSIDERED.APPLICATION AND INTERVIEW PROCESS: All applications must be submitted through the NEOED system. Click on the green "Apply" button at the top of this announcement to create or access your NEOED account. All application materials must be uploaded by the applicant to his or her account, including transcripts, resumes, letters of recommendation, etc., according to what is listed in the application requirements section by the application deadline. Do not submit an application until you have all required application materials uploaded. Applications are only accepted through the NEOED System.If you have questions, contact the Human Resources Office at 256.228.6001, ext. 2230. Technical questions about the NEOED website, account creation, and/or uploading or completing application materials should be directed to the NEOED helpline at 855-524-5627.A scanner and computer are available on campus for applicants who need to upload documents to the online application system. This service is free of charge and is available during normal operating hours of the TLC and Library. For more information or to schedule an appointment, contact Ms. Judith Lea in the Technology Learning Center (256.228.6001, ext. 2309) or Dr. Julia Everett (256.228.6001, ext. 2226) in the Library.Applications for the position will be reviewed to determine (1) if they are complete and (2) if the applicant meets the minimum qualifications required of the position. Interviews are then scheduled at the President’s discretion and will be conducted via a web-interface such as Zoom, Skype, or Microsoft Teams. Applicants will be required to participate in an interview at their own expense. Official transcripts will be required of the finalist chosen for employment by the President. ADDITIONAL INFORMATION: Criminal Background Checks -In accordance with Alabama Community College System policy and procedures, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.E-verify - Northeast Alabama Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.Verification of Work Experience – As a condition of the employment offer, the applicant chosen to fill the position will be required to submit verification from previous and current employers to confirm the work experience stated in the application. The verification form, provided by the College to the applicant, must include the applicant’s beginning and ending dates of employment and job title; confirm if the employment was full time or part-time; and outline job duties. This information will be used to determine salary schedule placement and is required within fifteen (15) working days of acceptance of an employment offer.Equal Opportunity Employer – Northeast Alabama Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, including all postsecondary community and technical colleges under control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Northeast Alabama Community College will make reasonable accommodations for qualified disabled applicants or employees. Northeast Alabama Community College reserves the right to withdraw this job announcement at any time prior to the awarding.Accreditation – Northeast Alabama Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the Associates Degree. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097, or call 404-679-4500 for questions about the accreditation of Northeast Alabama Community College.
Note about Applying: Please check the application requirements at the end of this announcement. When applying, applicants will be required to submit a resume via the NEOED system, but there are other documents that are also required as part of this job application. Those can be added by selecting "Add Supplemental Attachment" on the attachments screen of your online application.YOU MUST SUBMIT ALL APPLICATION MATERIALS AS DESCRIBED AT THE END OF THIS JOB ANNOUNCEMENT AND MEET THE REQUIRED QUALIFICATIONS OF THE JOB TO BE CONSIDERED.Interviews will be scheduled by phone. Once the position has been filled, each applicant will be notified by email. This process can take several weeks to complete after the application deadline. Salary Placement and Work Hours: This is a 12-month position. Placement will be on the E1 salary schedule (Range of $50,680 to $68,169) and is at the President's discretion based on applicable, documented work experience and level of education. The work week is Monday through Friday, and hours worked will be a minimum of 40 per week. Supervisory Responsibility: Yes, Coordination only Start Date: March 2024
EXAMPLE OF DUTIES
ESSENTIAL FUNCTION: Under the direction of the Dean of Student Services, the Admissions Coordinator is responsible for leadership and program management in the Office of Admissions by providing oversight and the coordination of Admissions Office assistants and student workers. The Coordinator will interact directly with students, parents, families, faculty, staff, federal and state agencies, secondary school systems, and other constituents of the College. In addition, the Coordinator will prepare admission records of new, returning, and dual enrollment students and administer placement testing. This position requires manual dexterity; the ability to efficiently perform data entry and retrieval; effective communication skills including oral, written, electronic and other media, and the ability to work flexible hours. This employee must comply with all policies of the Alabama Community College System Board of Trustees, the Alabama Community College System, and Northeast Alabama Community College.DUTIES AND RESPONSIBILITIES: The essential duties and responsibilities of this position include the following: Coordinate, mentor, and train Admissions Office assistants and student workers to meet annual unit goals for Student Services and directive goals of the College. Coordinate and oversee operations of Admissions and work closely with the Assistant Registrar to supervise the maintenance and security of student files, transcripts, and test scores. Coordinate the maintenance and security of all student records according to official policies, including evaluation of credits from other colleges and universities for transfer students. Assist the Director of Developmental Studies Support Programs & College Retention with the ongoing review, analysis, and updating of the College Enrollment Management Plan. Work closely with the ADA Coordinator to ensure the College complies with the Americans with Disabilities Act (ADA). Work closely with the Assistant Registrar to counsel students regarding GPA calculations, Bankruptcy, and Course Forgiveness. Oversee student placement testing. Oversee Call Center escalations.Assist in finalizing the school calendar by scheduling online registration, early registration, and orientations. Submit annual unit goals for the Admissions Office to the Dean of Student Services.Verify and submit In-State Residency documents to the Dean of Student Services for approval.Oversee Student Reinstatement Processes and Procedures.Assist the Dean of Student Services in Nursing Admissions Committee meetings.Perform general duties as needed for the Office of Admissions including answering telephone calls, assisting students and visitors, completing purchase requisitions for the Admissions Office, and replying to incoming correspondence, including emails and disseminating information about the College to prospective students. Process College applications and assist with all aspects of the admissions process and registration of students including mailing acceptance letters, scheduling test dates, scheduling orientation, establishing and maintaining admissions records, receiving high school and college transcripts, scanning admissions records and documenting student files in the computer system.Serve on institutional committees as assigned by the President. Complete other tasks as directed by the Dean of Student Services and/or President. Comply with all policies of the Alabama Community College System Board of Trustees, the Alabama Community College System, and Northeast Alabama Community College
SUPPLEMENTAL INFORMATION
IMPORTANT!!! - Read all of the following information very carefully before you submit an application. Do not submit an application until you have all required application materials uploaded to NEOED. Do not send transcripts or letters of recommendation to the NACC Human Resources or Registrar's Offices. These must be uploaded by the applicant as part of his or her application.To have a complete application, applicants must complete the online application form and submit the following documents on the "Attachments" screen of the online application.It is the applicant's responsibility to ensure that the requirements are met.1.A completed online application form2.A current résumé 3.A separate transcript from each College attended (This means all of them, even if the credit shows on another transcript and even if it is from a community, junior, or technical college) Note: To qualify, the transcript(s) must include your name and the name of the institution and confirm that the degree required for the position was conferred (date received). Make sure to ensure this information is included.4.Two signed letters of recommendation that confirm experience, dated within one year of the application deadline. One must be from the applicant's current or former college instructor, supervisor, or employer. Each must have an actual signature or electronic signature. Typed signatures and typed cursive fonts are NOT accepted. YOU MUST SUBMIT ALL APPLICATION MATERIALS AS DESCRIBED ABOVE AND MEET THE REQUIRED QUALIFICATIONS OF THE JOB TO BE CONSIDERED.APPLICATION AND INTERVIEW PROCESS: All applications must be submitted through the NEOED system. Click on the green "Apply" button at the top of this announcement to create or access your NEOED account. All application materials must be uploaded by the applicant to his or her account, including transcripts, resumes, letters of recommendation, etc., according to what is listed in the application requirements section by the application deadline. Do not submit an application until you have all required application materials uploaded. Applications are only accepted through the NEOED System.If you have questions, contact the Human Resources Office at 256.228.6001, ext. 2230. Technical questions about the NEOED website, account creation, and/or uploading or completing application materials should be directed to the NEOED helpline at 855-524-5627.A scanner and computer are available on campus for applicants who need to upload documents to the online application system. This service is free of charge and is available during normal operating hours of the TLC and Library. For more information or to schedule an appointment, contact Ms. Judith Lea in the Technology Learning Center (256.228.6001, ext. 2309) or Dr. Julia Everett (256.228.6001, ext. 2226) in the Library.Applications for the position will be reviewed to determine (1) if they are complete and (2) if the applicant meets the minimum qualifications required of the position. Interviews are then scheduled at the President’s discretion and will be conducted via a web-interface such as Zoom, Skype, or Microsoft Teams. Applicants will be required to participate in an interview at their own expense. Official transcripts will be required of the finalist chosen for employment by the President. ADDITIONAL INFORMATION: Criminal Background Checks -In accordance with Alabama Community College System policy and procedures, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.E-verify - Northeast Alabama Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.Verification of Work Experience – As a condition of the employment offer, the applicant chosen to fill the position will be required to submit verification from previous and current employers to confirm the work experience stated in the application. The verification form, provided by the College to the applicant, must include the applicant’s beginning and ending dates of employment and job title; confirm if the employment was full time or part-time; and outline job duties. This information will be used to determine salary schedule placement and is required within fifteen (15) working days of acceptance of an employment offer.Equal Opportunity Employer – Northeast Alabama Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, including all postsecondary community and technical colleges under control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Northeast Alabama Community College will make reasonable accommodations for qualified disabled applicants or employees. Northeast Alabama Community College reserves the right to withdraw this job announcement at any time prior to the awarding.Accreditation – Northeast Alabama Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the Associates Degree. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097, or call 404-679-4500 for questions about the accreditation of Northeast Alabama Community College.
Salary : $50,680 - $68,169
