What are the responsibilities and job description for the Assistant Director of Admissions position at ACCS?
JOB
NOTE: CHATTACHOOCHEE VALLEY COMMUNITY COLLEGE OBSERVES EASTERN TIME. Under the general direction of the Director of Admissions/Registrar, the Assistant Director of Admissions will support the Director of Admissions/Registrar with maintaining oversight of several critical admissions and registrar functions, along with implementing policies and procedures relating to admissions, student records, registration, and graduation. This position works directly with admissions staff to effectively provide services to students, perspective students, faculty, and staff. This position provides assistance to the Admissions Office in the development, maintenance, and storage of student records.Salary: Appropriate placement on Salary Schedule C3, Rank 1: $49,493-$78.307, which is based on years of directly related full-time experience. Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet through the online application system by the deadline date in order to be considered for this position. it is the sole responsibility of the applicant to ensure his or her application packet is complete. Incomplete application packets will eliminate the possibility of an interview. A complete application packet consists of the following: Online employment applicationCover letterCurrent resumeCopies of ALL transcripts identifying the applicant, institution, and date degree conferredVerification of experience (employment) will be required after the interview process and prior to an offer of employment. Letter(s) must come from current and/or former employers, verifying employment experience to meet minimum required qualifications and for appropriate placement on the salary schedule. Letter(s) must include employment dates, employment status, and job title and be on official letterhead with an authorized personnel signature. Completion of all sections of the online application is required. Application materials, including transcripts, must provide documentation that the applicant meets all minimum qualifications. Degrees must be posted on transcripts. Unofficial transcripts are acceptable for application; however, official transcripts may be requested by the College prior to an extension of an employment agreement to the successful candidate. Incomplete application packets will eliminate the possibility of an interview. It is the sole responsibility of the applicant to ensure his or her application packet is complete. Once submitted, all application materials become the property of CVCC. Only applications received during the period of this announcement will be considered. NO PHOTOS, please. Requests for copies of applications materials, including transcripts, will be denied by the College.
EXAMPLE OF DUTIES
Other duties may be assigned by the Director of Admissions/Registrar, the Dean of Students and Campus Services, and/or the President: 1. Maintain regular and predictable attendance. 2. Assist the Director of Admissions/Registrar in evaluation, improvements, and implementation of Admissions software (i.e. Banner, TargetX, Admissions AXIOM CRM, National Student Clearinghouse, Degree Works, Parchment, etc.) and technological advancements to support the role of the Admissions Office. 3. Evaluate applications for prospective candidates for graduation and certificates. 4. Maintain and process status for nursing admissions, probations, suspensions, and exclusions. 5. Maintain and process status for students who are readmitted on appeal through the Admissions Review Committee.6. Consult with faculty to determine appropriate transfer credit to award.7. Assist with the upkeep of the College's official record to ensure transfer of all past, current, and future student records are in digital format for easy storage and retrieval. 8. Assist with the coordination of the College's registration processes.9. Ensure compliance with FERPA guidelines and provide guidance to College employees on FERPA. 10. Supervise, train, evaluate, and provide work direction to assigned office staff.11. Evaluate and process all eligible requests for academic bankruptcy and course forgiveness allowed under College policies. 12. Process enrollment verifications and student change of information.13. Prepare, verify, and distribute graduate rosters and enter graduate grades. 14. Collect grades and ensure grades are recorded each term. 15. Assist in the processing of end of the term reports for the semester and correct Admissions DAX Error Report for the updated term report. 16. Serve on committees and campus professional development. 17. Serve as a liaison for the nursing department ensuring all updates in nursing procedures for admission are integrated into the nursing department's acceptance process. 18. Collaborate with the College's departments. 19. Assist with processing student add/drops and withdrawals each semester.20. Assist with registration and schedule adjustment processes.21. Assist with processing outgoing transcript requests as needed (official and unofficial requests).22. Assist with graduation rehearsal for students and graduation ceremony for the College. 23. Assist in monitoring the annual departmental budget.24. Prepare graduate diploma and certificate information for digital and hard copy printing.25. Assist in catalog changes and updates. 26. Maintain involvement in appropriate professional development organizations.27. Serve as backup to Admissions Assistants, as needed.28. Assist in building term data for the Workforce Development Program in Banner and Elevate.29. Work with ACCS Senior Business Analyst and Banner Functional Student Support. 30. Assist in the setup and build of data in Banner and conduct validation from Alliant to Banner. 31. Perform other duties as assigned. OTHER DUTIES AND RESPONSIBILITIES: 1. Adhere to all policies and procedures set forth by the College.2. Maintain confidentiality of identified sensitive information and of departmental information. 3. Remain current in an enhance professional knowledge and skills through professional development and continuing education. 4. Interact with and serve diverse student and employee populations in a courteous and friendly manner. 5. Adhere to College standards of professionalism and confidentiality, including courteous and friendly interaction with other CVCC employees. 6. Maintain appropriate work hours as outline in State and College policies and assigned by the supervisor or dean. 7. Recruiter potential students, both traditional and nontraditional, to the College, and assist in retention efforts. 8. Represent the institution in a positive manner. 9. Participate in advance registration, regular registration, and schedule adjustment as assigned. 10. Serve on committee as assigned.11. Participate in the College's planning process.
SUPPLEMENTAL INFORMATION
All correspondence with applicants regarding this search process will be sent via email. Applicants must meet the minimum qualifications indicated on this vacancy announcement and must submit a complete application packet via the online application process by the deadline in order to be considered. PLEASE DO NOT UPLOAD PHOTOS. The online application link is found on the employment page of the College's website: https://www.cv.edu/about/leadershiresources/andhttps://www.schooljobs.com/careers/accs/chattahoochee.Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. The College will not incur the cost of applicants' interview expenses. Applicants desiring reasonable accommodations for the interview are encouraged to request such accommodations when contacted for an interview appointment. The College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same classification should another vacancy occur during the search process. All male applicants between the ag of 18-26 must provide proof of Selective Service Registration. In accordance with Alabama Community College System policy and guidelines, the applicant selected for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from the criminal background check. In the event of a conviction for a felony or any crime involving moral turpitude is found, the procedures established for the Board of Trustees policy concerning criminal background checks will be followed. Chattahoochee Valley Community College (CVCC) is an active participant in the Employment Eligibility Verification Program (E-Verify) which electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security. Applicants hired by CVCC will be subject to the E-Verify process pursuant to Act. No. 2011-535.CVCC is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. CVCC will make reasonable accommodations for qualified candidates or employees. CVCC reserves the right to withdraw this job announcement at any time prior to the awarding.
NOTE: CHATTACHOOCHEE VALLEY COMMUNITY COLLEGE OBSERVES EASTERN TIME. Under the general direction of the Director of Admissions/Registrar, the Assistant Director of Admissions will support the Director of Admissions/Registrar with maintaining oversight of several critical admissions and registrar functions, along with implementing policies and procedures relating to admissions, student records, registration, and graduation. This position works directly with admissions staff to effectively provide services to students, perspective students, faculty, and staff. This position provides assistance to the Admissions Office in the development, maintenance, and storage of student records.Salary: Appropriate placement on Salary Schedule C3, Rank 1: $49,493-$78.307, which is based on years of directly related full-time experience. Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet through the online application system by the deadline date in order to be considered for this position. it is the sole responsibility of the applicant to ensure his or her application packet is complete. Incomplete application packets will eliminate the possibility of an interview. A complete application packet consists of the following: Online employment applicationCover letterCurrent resumeCopies of ALL transcripts identifying the applicant, institution, and date degree conferredVerification of experience (employment) will be required after the interview process and prior to an offer of employment. Letter(s) must come from current and/or former employers, verifying employment experience to meet minimum required qualifications and for appropriate placement on the salary schedule. Letter(s) must include employment dates, employment status, and job title and be on official letterhead with an authorized personnel signature. Completion of all sections of the online application is required. Application materials, including transcripts, must provide documentation that the applicant meets all minimum qualifications. Degrees must be posted on transcripts. Unofficial transcripts are acceptable for application; however, official transcripts may be requested by the College prior to an extension of an employment agreement to the successful candidate. Incomplete application packets will eliminate the possibility of an interview. It is the sole responsibility of the applicant to ensure his or her application packet is complete. Once submitted, all application materials become the property of CVCC. Only applications received during the period of this announcement will be considered. NO PHOTOS, please. Requests for copies of applications materials, including transcripts, will be denied by the College.
EXAMPLE OF DUTIES
Other duties may be assigned by the Director of Admissions/Registrar, the Dean of Students and Campus Services, and/or the President: 1. Maintain regular and predictable attendance. 2. Assist the Director of Admissions/Registrar in evaluation, improvements, and implementation of Admissions software (i.e. Banner, TargetX, Admissions AXIOM CRM, National Student Clearinghouse, Degree Works, Parchment, etc.) and technological advancements to support the role of the Admissions Office. 3. Evaluate applications for prospective candidates for graduation and certificates. 4. Maintain and process status for nursing admissions, probations, suspensions, and exclusions. 5. Maintain and process status for students who are readmitted on appeal through the Admissions Review Committee.6. Consult with faculty to determine appropriate transfer credit to award.7. Assist with the upkeep of the College's official record to ensure transfer of all past, current, and future student records are in digital format for easy storage and retrieval. 8. Assist with the coordination of the College's registration processes.9. Ensure compliance with FERPA guidelines and provide guidance to College employees on FERPA. 10. Supervise, train, evaluate, and provide work direction to assigned office staff.11. Evaluate and process all eligible requests for academic bankruptcy and course forgiveness allowed under College policies. 12. Process enrollment verifications and student change of information.13. Prepare, verify, and distribute graduate rosters and enter graduate grades. 14. Collect grades and ensure grades are recorded each term. 15. Assist in the processing of end of the term reports for the semester and correct Admissions DAX Error Report for the updated term report. 16. Serve on committees and campus professional development. 17. Serve as a liaison for the nursing department ensuring all updates in nursing procedures for admission are integrated into the nursing department's acceptance process. 18. Collaborate with the College's departments. 19. Assist with processing student add/drops and withdrawals each semester.20. Assist with registration and schedule adjustment processes.21. Assist with processing outgoing transcript requests as needed (official and unofficial requests).22. Assist with graduation rehearsal for students and graduation ceremony for the College. 23. Assist in monitoring the annual departmental budget.24. Prepare graduate diploma and certificate information for digital and hard copy printing.25. Assist in catalog changes and updates. 26. Maintain involvement in appropriate professional development organizations.27. Serve as backup to Admissions Assistants, as needed.28. Assist in building term data for the Workforce Development Program in Banner and Elevate.29. Work with ACCS Senior Business Analyst and Banner Functional Student Support. 30. Assist in the setup and build of data in Banner and conduct validation from Alliant to Banner. 31. Perform other duties as assigned. OTHER DUTIES AND RESPONSIBILITIES: 1. Adhere to all policies and procedures set forth by the College.2. Maintain confidentiality of identified sensitive information and of departmental information. 3. Remain current in an enhance professional knowledge and skills through professional development and continuing education. 4. Interact with and serve diverse student and employee populations in a courteous and friendly manner. 5. Adhere to College standards of professionalism and confidentiality, including courteous and friendly interaction with other CVCC employees. 6. Maintain appropriate work hours as outline in State and College policies and assigned by the supervisor or dean. 7. Recruiter potential students, both traditional and nontraditional, to the College, and assist in retention efforts. 8. Represent the institution in a positive manner. 9. Participate in advance registration, regular registration, and schedule adjustment as assigned. 10. Serve on committee as assigned.11. Participate in the College's planning process.
SUPPLEMENTAL INFORMATION
All correspondence with applicants regarding this search process will be sent via email. Applicants must meet the minimum qualifications indicated on this vacancy announcement and must submit a complete application packet via the online application process by the deadline in order to be considered. PLEASE DO NOT UPLOAD PHOTOS. The online application link is found on the employment page of the College's website: https://www.cv.edu/about/leadershiresources/andhttps://www.schooljobs.com/careers/accs/chattahoochee.Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. The College will not incur the cost of applicants' interview expenses. Applicants desiring reasonable accommodations for the interview are encouraged to request such accommodations when contacted for an interview appointment. The College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same classification should another vacancy occur during the search process. All male applicants between the ag of 18-26 must provide proof of Selective Service Registration. In accordance with Alabama Community College System policy and guidelines, the applicant selected for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from the criminal background check. In the event of a conviction for a felony or any crime involving moral turpitude is found, the procedures established for the Board of Trustees policy concerning criminal background checks will be followed. Chattahoochee Valley Community College (CVCC) is an active participant in the Employment Eligibility Verification Program (E-Verify) which electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security. Applicants hired by CVCC will be subject to the E-Verify process pursuant to Act. No. 2011-535.CVCC is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. CVCC will make reasonable accommodations for qualified candidates or employees. CVCC reserves the right to withdraw this job announcement at any time prior to the awarding.
Salary : $49,493 - $78,310
