What are the responsibilities and job description for the Business Operations Assistant position at ACCS?
JOB
The Business Operations Assistant serves in the role of business operations support and cashier for the College. The Business Operations Assistant assists the Dean of Finance with fixed asset management, preparation and submission of bids and project request forms, including gathering required documentation, ensuring compliance with procurement policies and meeting submission deadlines. This position will also receive all monies due the College and is responsible for reconciliation of all cash collected and performing proper payments and receipts processes.
EXAMPLE OF DUTIES
Complies with all policies of the Alabama Community College System Board of Trustees, the Alabama Community College System, Central Alabama Community College, accrediting agencies and federal regulatory bodies.Assists Dean of Finance as needed with preparation and submission of invitations to bid for college purchases in compliance with federal and state laws, as well as College policies and procedures.Assists Dean of Finance with ensuring compliance with state laws regarding Title 39 Public Works.Assists Dean of Finance as needed to include assistance with tagging of inventory and capital assets upon request.Assists Dean of Finance as needed to include physical inventory observation.Assists Dean of Finance /Maintenance with disposition of surplus inventory.Assists Dean of Finance with risk management reporting for all fixed property.Assists Senior Accountant with final business office review of college requisitions.Logs all incoming checks received through postal service.Reviews and follow ups with vendors for all outstanding checks on a monthly basis.Prepares all first and second collection notices for outstanding student balances and coordinate with outside collection agency to collect debt.Ensures institutional compliance with the Family Educational Rights and Privacy Act (FERPA).Performs Accounts Payable (A/P) duties as assigned by supervisor.Preparations of project request forms as required by the Alabama Community College System.Serves on College committees and attend meetings and professional development sessions as instructed.Manages the issuance of gas credit cards and other approved credit cards as assigned by Senior Accountant. Serves in the role of business operations support and cashier for the College.Ensures all monies due to the College are collected in accordance with approved policies.Performs posting/record keeping processes in educational and finance software system.Prepares timely bank deposits and automated accounting through College’s cash receipt system.Reconciles all cash collected to daily cash receipt listing and bank deposit and transmit daily cash reports to the Senior Accountant.Perform other duties as assigned.
SUPPLEMENTAL INFORMATION
Applicants must meet the minimum qualifications and must submit a completed application by the deadline date in order to be considered for the position. It is the sole responsibility of the applicant to ensure the application is complete and all required documentation is attached. Application material may not be submitted by fax or email.A complete application consists of the following: 1. Completed Central Alabama Community College online application.2. Current resume.3. College transcripts (copies will be accepted; if employed, it is the responsibility of the employee to furnish official transcripts to CACC). Transcripts must provide degree and date degree was awarded.Applicants must travel at their own expense.Central Alabama Community College will make reasonable accommodations for qualified disabled applicants or employees.The College reserves the right not to fill the position in the event of budgetary or operational constraints. Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet inorder to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified.The College reserves the right not to fill the position in the event of budgetary or operational constraints. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Central Alabama Community College from the institution(s) granting credits.BACKGROUND CHECK STATEMENT: In accordance with Alabama Community College System Policy and guidelines, employment will be contingent upon the receipt of a clearance notification from the criminal background check. Central Alabama Community College reserves the right to withdraw this job announcement at any time prior to awarding the position.More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Central Alabama Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post-secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.Central Alabama Community College will make reasonable accommodations for qualified disabled applicants or employees.Central Alabama Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees.
The Business Operations Assistant serves in the role of business operations support and cashier for the College. The Business Operations Assistant assists the Dean of Finance with fixed asset management, preparation and submission of bids and project request forms, including gathering required documentation, ensuring compliance with procurement policies and meeting submission deadlines. This position will also receive all monies due the College and is responsible for reconciliation of all cash collected and performing proper payments and receipts processes.
EXAMPLE OF DUTIES
Complies with all policies of the Alabama Community College System Board of Trustees, the Alabama Community College System, Central Alabama Community College, accrediting agencies and federal regulatory bodies.Assists Dean of Finance as needed with preparation and submission of invitations to bid for college purchases in compliance with federal and state laws, as well as College policies and procedures.Assists Dean of Finance with ensuring compliance with state laws regarding Title 39 Public Works.Assists Dean of Finance as needed to include assistance with tagging of inventory and capital assets upon request.Assists Dean of Finance as needed to include physical inventory observation.Assists Dean of Finance /Maintenance with disposition of surplus inventory.Assists Dean of Finance with risk management reporting for all fixed property.Assists Senior Accountant with final business office review of college requisitions.Logs all incoming checks received through postal service.Reviews and follow ups with vendors for all outstanding checks on a monthly basis.Prepares all first and second collection notices for outstanding student balances and coordinate with outside collection agency to collect debt.Ensures institutional compliance with the Family Educational Rights and Privacy Act (FERPA).Performs Accounts Payable (A/P) duties as assigned by supervisor.Preparations of project request forms as required by the Alabama Community College System.Serves on College committees and attend meetings and professional development sessions as instructed.Manages the issuance of gas credit cards and other approved credit cards as assigned by Senior Accountant. Serves in the role of business operations support and cashier for the College.Ensures all monies due to the College are collected in accordance with approved policies.Performs posting/record keeping processes in educational and finance software system.Prepares timely bank deposits and automated accounting through College’s cash receipt system.Reconciles all cash collected to daily cash receipt listing and bank deposit and transmit daily cash reports to the Senior Accountant.Perform other duties as assigned.
SUPPLEMENTAL INFORMATION
Applicants must meet the minimum qualifications and must submit a completed application by the deadline date in order to be considered for the position. It is the sole responsibility of the applicant to ensure the application is complete and all required documentation is attached. Application material may not be submitted by fax or email.A complete application consists of the following: 1. Completed Central Alabama Community College online application.2. Current resume.3. College transcripts (copies will be accepted; if employed, it is the responsibility of the employee to furnish official transcripts to CACC). Transcripts must provide degree and date degree was awarded.Applicants must travel at their own expense.Central Alabama Community College will make reasonable accommodations for qualified disabled applicants or employees.The College reserves the right not to fill the position in the event of budgetary or operational constraints. Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet inorder to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified.The College reserves the right not to fill the position in the event of budgetary or operational constraints. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Central Alabama Community College from the institution(s) granting credits.BACKGROUND CHECK STATEMENT: In accordance with Alabama Community College System Policy and guidelines, employment will be contingent upon the receipt of a clearance notification from the criminal background check. Central Alabama Community College reserves the right to withdraw this job announcement at any time prior to awarding the position.More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Central Alabama Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post-secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.Central Alabama Community College will make reasonable accommodations for qualified disabled applicants or employees.Central Alabama Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees.
