What are the responsibilities and job description for the Data Entry Specialist/ Test Proctor position at ACCS?
JOB
The Adult Education Program Data Specialist will provide clerical assistance for the Adult Education/TANF and SNAP programs.Reporting Authority: Director of Adult Basic Education/GED
EXAMPLE OF DUTIES
The essential job functions listed are not comprehensive and duties and responsibilities may change without notice. Enters data, understands and uses the AAESAP data system.Provide clerical assistance for the Adult Education/TANF & SNAP programs.Proctor TABE, TABE Clas-E, ACT WorkKeys Test, NorthStar Digital Literacy and GED PracticeCollect and organize monthly time and effort reports from all full-time and part- time faculty and staff.Maintain AAESAP database and all necessary documentationEnsure data is stored for the recommended timeframe provided by ACCS Division of Adult Education.Organize and maintain a filing system for student and office records as appropriate.Provide the Director with all requested reports and supporting dataCompile and dispense necessary reports in a timely manner.Communicate effectively with Instructors to ensure accurate dataAssist with students follow-up/tracking on separate students.Audits reports for accuracyCompile monthly overall program and individual class performance reports.Substitute/assist in the classroom as needed.Assist with preparation for all adult education functions (such as local trainings and annual community events).Assist with preparing program performance reports monthly, quarterly, and/or annually required by the Alabama Community College System Adult Education Division.Attend all adult education and local and statewide professional development opportunities as deemed necessary for job performance.Comply with all policies and procedures of the Alabama Community College System and Bishop State Community CollegeMaintain a flexible working schedule to meet the needs of the program.Assist Career Coaches with collecting and entering dataAbide by the policies and procedures established by the College and by the Alabama Community College SystemParticipate in staff, division, and committee meetings as assigned.Actively participate in division/college committees and campus activities.Demonstrate ethical behavior, loyalty, honesty, and integrity, both on and off the campus.Other duties as assigned by the President, Dean of Workforce Development and Director of Adult Education.
SUPPLEMENTAL INFORMATION
Application Procedure: Position announcements and employment applications are available at https://www.schooljobs.com/careers/accs/bishopstate? Applications currently on file must be resubmitted for this position. Delinquent and/or unsigned application packets and/or documents will not be accepted.Only complete application packets will be given consideration for employment.A completed application packet consists of: Completed Bishop State Community College employment applicationCurrent resumeApplicable Transcript with conferred date (While an unofficial transcript may be submitted as part of the application packet, an official transcript must be received before the date of hire.) Physical Demands & Work Environment: Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. Learned physical skill is required for keyboarding. Frequent walking, standing, or sitting may be required. Working hours may vary and occasional evening or weekend work is required. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.Other Information: More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from the criminal background check. Bishop State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.The Selection Committee will screen all applicants for the position. The Committee will select applicants for in-person interviews which may consist of question/answer session and /or skills assessments. Applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense. The College reserves the right not to fill the positions in the event of budgetary or operational constraints. Bishop State Community College is a multi-campus organization, and employees of the College are required to travel among various work sites for both day and evening responsibilities and must provide their own mode of transportation. Bishop State Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including postsecondary community and technical colleges under the control of the Alabama Community College Systems Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Bishop State Community College will make reasonable accommodations for qualified disabled applicants or employees. Bishop State Community College reserves the right to withdraw this job announcement at any time prior to the awarding.Salary: ACCS Salary Schedule: E3-03 (This is a non-tenured grant-funded position. Continued employment is dependent on continued funding.)
The Adult Education Program Data Specialist will provide clerical assistance for the Adult Education/TANF and SNAP programs.Reporting Authority: Director of Adult Basic Education/GED
EXAMPLE OF DUTIES
The essential job functions listed are not comprehensive and duties and responsibilities may change without notice. Enters data, understands and uses the AAESAP data system.Provide clerical assistance for the Adult Education/TANF & SNAP programs.Proctor TABE, TABE Clas-E, ACT WorkKeys Test, NorthStar Digital Literacy and GED PracticeCollect and organize monthly time and effort reports from all full-time and part- time faculty and staff.Maintain AAESAP database and all necessary documentationEnsure data is stored for the recommended timeframe provided by ACCS Division of Adult Education.Organize and maintain a filing system for student and office records as appropriate.Provide the Director with all requested reports and supporting dataCompile and dispense necessary reports in a timely manner.Communicate effectively with Instructors to ensure accurate dataAssist with students follow-up/tracking on separate students.Audits reports for accuracyCompile monthly overall program and individual class performance reports.Substitute/assist in the classroom as needed.Assist with preparation for all adult education functions (such as local trainings and annual community events).Assist with preparing program performance reports monthly, quarterly, and/or annually required by the Alabama Community College System Adult Education Division.Attend all adult education and local and statewide professional development opportunities as deemed necessary for job performance.Comply with all policies and procedures of the Alabama Community College System and Bishop State Community CollegeMaintain a flexible working schedule to meet the needs of the program.Assist Career Coaches with collecting and entering dataAbide by the policies and procedures established by the College and by the Alabama Community College SystemParticipate in staff, division, and committee meetings as assigned.Actively participate in division/college committees and campus activities.Demonstrate ethical behavior, loyalty, honesty, and integrity, both on and off the campus.Other duties as assigned by the President, Dean of Workforce Development and Director of Adult Education.
SUPPLEMENTAL INFORMATION
Application Procedure: Position announcements and employment applications are available at https://www.schooljobs.com/careers/accs/bishopstate? Applications currently on file must be resubmitted for this position. Delinquent and/or unsigned application packets and/or documents will not be accepted.Only complete application packets will be given consideration for employment.A completed application packet consists of: Completed Bishop State Community College employment applicationCurrent resumeApplicable Transcript with conferred date (While an unofficial transcript may be submitted as part of the application packet, an official transcript must be received before the date of hire.) Physical Demands & Work Environment: Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. Learned physical skill is required for keyboarding. Frequent walking, standing, or sitting may be required. Working hours may vary and occasional evening or weekend work is required. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.Other Information: More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from the criminal background check. Bishop State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.The Selection Committee will screen all applicants for the position. The Committee will select applicants for in-person interviews which may consist of question/answer session and /or skills assessments. Applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense. The College reserves the right not to fill the positions in the event of budgetary or operational constraints. Bishop State Community College is a multi-campus organization, and employees of the College are required to travel among various work sites for both day and evening responsibilities and must provide their own mode of transportation. Bishop State Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including postsecondary community and technical colleges under the control of the Alabama Community College Systems Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Bishop State Community College will make reasonable accommodations for qualified disabled applicants or employees. Bishop State Community College reserves the right to withdraw this job announcement at any time prior to the awarding.Salary: ACCS Salary Schedule: E3-03 (This is a non-tenured grant-funded position. Continued employment is dependent on continued funding.)
