What are the responsibilities and job description for the Dean of Financial and Administrative Services position at ACCS?
JOB
The Dean of Financial and Administrative Services shall perform the duties of chief financial officer as specified in conformity with policies established by the Alabama Community College System Board of Trustees. These duties are accomplished both by action and by delegation. The Dean of Financial and Administrative Services supervises and coordinates payroll, purchasing, accounting, budgeting, auxiliary services, business office operations, fleet management, and asset management. The Dean of Financial and Administrative Services works in cooperation with other college-wide administration and reports to the ACCS Regional Chief Financial Officer (Regional CFO) and President.Salary Schedule: B
EXAMPLE OF DUTIES
Provide executive oversight for the business office operations and serve as the primary financial manager of the College.Conduct financial management services in accordance with generally accepted accounting principles (GAAP), Governmental Accounting Standards Board (GASB), and all other pertinent laws, rules, regulations, and policies.Inform the Regional CFO and President of all significant financial and business operation developments at the campuses, to include financial services objectives and strategies for the institutional planning process.Assist in the development and implementation of the institutional planning process.Assist the Regional CFO, President and other Executive Administrators with the formulation, monitoring, and administering of annual college services budgets based upon predetermined needs for the College.Ensure institutional expenditures are fiscally sound and in compliance with applicable laws, policies and procedures.Serve as a direct supervisor for the college’s business office. Serve on committees as assigned.Assist college personnel with securing and managing funding from state, federal, and private sources including government and industry grants and endowments.Maintain absolute confidentiality.Coordinate and maintain business office services including, but not limited to: budgeting, payroll, purchasing, accounting, property and inventory control, vending, financial records and travel.Provide cross-training opportunities to staff members, as appropriate, within the college’s business office.Support the negotiation, administration, and maintenance of college contracts, as they relate to the college business office, subject to the approval of the College President. Responsible for the management of all college revenue, including student tuition & fees. Responsible for the recommendation of investment of institutional funds for the President’s approval.Responsible for the coordination of financial services and business office personnel to support other college departments and services. Establish and maintain strategic relationships and partnerships with external stakeholders to promote the College and its programs, to include affiliation with appropriate state, regional, and national professional organizations.Maintain applicable financial, payroll, and asset, records and files as they related to the operation of the College.Responsible for ensuring that all college funds are accounted for and utilized in compliance with applicable laws, policies, purchasing contracts, and grantor requirements.Review college purchasing for compliance with state and Federal purchasing policies.Management of the centralized receiving, distribution, and disposal of college supplies, equipment and property. Assist the Regional CFO and President’s office in preparing reports and policy statements required by the SACSCOC, Department of Education, ACHE, the Alabama Community College System, the Alabama Community College System Board of Trustees, and other external organizations and accreditation entities.Responsible for the development, implementation, and maintenance of the college’s fiscal procedures manual and other business office campus-wide procedures. Identify and make available for all business office staff to attend professional development opportunities to remain current with work responsibilities.Facilitate and participate in campus activities supporting college events as assignedMake available statistical information for the college including monthly budget-to-actual reports to College budget managers, standard financial reports, cost analysis, and payroll reports, as requested.Perform other duties as assigned by the Regional CFO and President.
SUPPLEMENTAL INFORMATION
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet to be considered for this position. Applicants who fail to submit all required information will not be considered. Only applications received during the period of this announcement will be considered. A complete application packet consists of: Trenholm State Community College online employment application. A current resume, including three (3) references.Copy of transcripts that demonstrate the required educational qualifications must be included and must identify the applicant, institution, degree, and date conferred. WORK EXPERIENCE VERIFICATIONNeither a resume nor an application is appropriate verification of work experience. It is not our policy to contact current and/or previous employers to obtain employment verification. “Work experience verification is required in writing from your current and/or previous employer(s) confirming the required level of experience as stated in the “Minimum Qualifications” section and other related experience. Verification should include dates of employment and position title(s). Proof of work experience verification may be delayed until an official offer of employment using the Work Experience Verification form, which is found on the Human Resources home page. All work experience verification must be completed within 15 days following the employment offer.APPLICATION DEADLINE: Complete application files will be accepted by the Office of Human Resources on a continuous basis and remain active for one year for available positions. Incomplete application packets will eliminate the possibility of a position opportunity. EEOC, E-VERIFY, BACKGROUND CHECK STATEMENTS: Trenholm State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Trenholm State Community College will make reasonable accommodations for qualified disabled applicants or employees.Trenholm State Community College reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled by the applicants for this position should another vacancy occur during the search process. Any offer of employment is contingent upon the completion of a satisfactory criminal background investigation. The applicant will be responsible for the cost of the criminal background investigation. This employer participates in E-Verify.
The Dean of Financial and Administrative Services shall perform the duties of chief financial officer as specified in conformity with policies established by the Alabama Community College System Board of Trustees. These duties are accomplished both by action and by delegation. The Dean of Financial and Administrative Services supervises and coordinates payroll, purchasing, accounting, budgeting, auxiliary services, business office operations, fleet management, and asset management. The Dean of Financial and Administrative Services works in cooperation with other college-wide administration and reports to the ACCS Regional Chief Financial Officer (Regional CFO) and President.Salary Schedule: B
EXAMPLE OF DUTIES
Provide executive oversight for the business office operations and serve as the primary financial manager of the College.Conduct financial management services in accordance with generally accepted accounting principles (GAAP), Governmental Accounting Standards Board (GASB), and all other pertinent laws, rules, regulations, and policies.Inform the Regional CFO and President of all significant financial and business operation developments at the campuses, to include financial services objectives and strategies for the institutional planning process.Assist in the development and implementation of the institutional planning process.Assist the Regional CFO, President and other Executive Administrators with the formulation, monitoring, and administering of annual college services budgets based upon predetermined needs for the College.Ensure institutional expenditures are fiscally sound and in compliance with applicable laws, policies and procedures.Serve as a direct supervisor for the college’s business office. Serve on committees as assigned.Assist college personnel with securing and managing funding from state, federal, and private sources including government and industry grants and endowments.Maintain absolute confidentiality.Coordinate and maintain business office services including, but not limited to: budgeting, payroll, purchasing, accounting, property and inventory control, vending, financial records and travel.Provide cross-training opportunities to staff members, as appropriate, within the college’s business office.Support the negotiation, administration, and maintenance of college contracts, as they relate to the college business office, subject to the approval of the College President. Responsible for the management of all college revenue, including student tuition & fees. Responsible for the recommendation of investment of institutional funds for the President’s approval.Responsible for the coordination of financial services and business office personnel to support other college departments and services. Establish and maintain strategic relationships and partnerships with external stakeholders to promote the College and its programs, to include affiliation with appropriate state, regional, and national professional organizations.Maintain applicable financial, payroll, and asset, records and files as they related to the operation of the College.Responsible for ensuring that all college funds are accounted for and utilized in compliance with applicable laws, policies, purchasing contracts, and grantor requirements.Review college purchasing for compliance with state and Federal purchasing policies.Management of the centralized receiving, distribution, and disposal of college supplies, equipment and property. Assist the Regional CFO and President’s office in preparing reports and policy statements required by the SACSCOC, Department of Education, ACHE, the Alabama Community College System, the Alabama Community College System Board of Trustees, and other external organizations and accreditation entities.Responsible for the development, implementation, and maintenance of the college’s fiscal procedures manual and other business office campus-wide procedures. Identify and make available for all business office staff to attend professional development opportunities to remain current with work responsibilities.Facilitate and participate in campus activities supporting college events as assignedMake available statistical information for the college including monthly budget-to-actual reports to College budget managers, standard financial reports, cost analysis, and payroll reports, as requested.Perform other duties as assigned by the Regional CFO and President.
SUPPLEMENTAL INFORMATION
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet to be considered for this position. Applicants who fail to submit all required information will not be considered. Only applications received during the period of this announcement will be considered. A complete application packet consists of: Trenholm State Community College online employment application. A current resume, including three (3) references.Copy of transcripts that demonstrate the required educational qualifications must be included and must identify the applicant, institution, degree, and date conferred. WORK EXPERIENCE VERIFICATIONNeither a resume nor an application is appropriate verification of work experience. It is not our policy to contact current and/or previous employers to obtain employment verification. “Work experience verification is required in writing from your current and/or previous employer(s) confirming the required level of experience as stated in the “Minimum Qualifications” section and other related experience. Verification should include dates of employment and position title(s). Proof of work experience verification may be delayed until an official offer of employment using the Work Experience Verification form, which is found on the Human Resources home page. All work experience verification must be completed within 15 days following the employment offer.APPLICATION DEADLINE: Complete application files will be accepted by the Office of Human Resources on a continuous basis and remain active for one year for available positions. Incomplete application packets will eliminate the possibility of a position opportunity. EEOC, E-VERIFY, BACKGROUND CHECK STATEMENTS: Trenholm State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Trenholm State Community College will make reasonable accommodations for qualified disabled applicants or employees.Trenholm State Community College reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled by the applicants for this position should another vacancy occur during the search process. Any offer of employment is contingent upon the completion of a satisfactory criminal background investigation. The applicant will be responsible for the cost of the criminal background investigation. This employer participates in E-Verify.
