Administrative Support Assistant

Job Title: Administrative Support Assistant

• Work Location: Atlanta, GA ***
  
  
  

Salary: Based on experience and will be discussed with manager in interview

Position Overview:

As an Administrative Support Assistant, you will play a key role in supporting multiple departments from our Corporate office in Atlanta, GA. This position offers a dynamic opportunity to grow and develop professionally while contributing to a team of highly skilled engineers in a thriving, multi-office firm. Join us and be part of a forward-thinking company that continues to excel in the engineering industry.

Essential Duties and Responsibilities:

• Answer and direct calls accordingly.
• Greet and assist visitors in a professional and welcoming manner.
• Manage documents for signature and notarization.
• Arrange and coordinate travel accommodations, including flights, hotels, and rental cars.
• Order and maintain inventory of office, cleaning, and kitchen supplies; restock as needed.
• Order and distribute safety equipment, including Class II/Class III safety vests and hard hats.
• Schedule and coordinate meetings, including ordering, pickup, setup, and cleanup for office lunches, department training meetings, and quarterly cookouts.
• Oversee printer maintenance and troubleshoot minor technical issues.
• Maintain and update the Purchase Order Log.
• Prepare and manage outgoing FedEx shipments, including packaging, label creation, and drop-off.
• Handle and distribute all incoming mail.
• Provide administrative support to various departments as needed.
• Serve as the primary point of contact for all building maintenance vendors.
• Coordinate and oversee facility services such as cleaning, building repairs, lawn maintenance, extermination, water delivery, and fire extinguisher inspections.
• Manage vendor relationships for cleaning supplies, building remodel services, AC repair, and alarm system maintenance.
• Ensure routine inspections and maintenance of the facility to uphold a safe and efficient work environment.
• Oversee fleet management, including driver account maintenance, vehicle registration and insurance, mileage logs, repair coordination, compliance tracking, and ensuring all vehicles are properly maintained and field-ready.
  
  
  

Education/Experience:

• Minimum of 5 years of experience in administrative support, preferably in a fast-paced environment.
• Experience working for an engineering firm is a plus
• Accounting experience is a plus
• Knowledge of Fleet maintenance, including driver account management, vehicle registration and insurance, mileage tracking, repair coordination, and compliance oversight.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage travel bookings and coordinate multiple schedules.
• Experience handling office supplies, safety equipment, and mail distribution.
• Knowledge of building maintenance coordination is a plus.
• Notary certification is a plus but not required.
  
  
  

Benefits:

• Competitive salary based on experience.
• Comprehensive health, dental, and vision insurance.
• Retirement savings plan with company match.
• Paid time off and holidays.
• Professional development and career advancement opportunities.
• A supportive and collaborative work environment.
  
  
  

Equal Opportunity Employer (U.S.) all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law. Accura uses E-Verify in its hiring practices to achieve a lawful workplace. www.dhs.gov/everify