What are the responsibilities and job description for the Administrative Support Specialist position at Accurate Corporate Services?
Administrative Support Specialist (Wilsonville)-Portland, OR on-site
M-F 7:00AM- 3:30PM
As an Administrative Support Specialist you will be part of a great team providing administrative support through Job costing, employee time submittal, post project customer communication, etc. This position is critical to our success as a team and will require strong administrative and communication skills. Also important with this position, is the ability to execute day-to-day tasks that will allow for delivery of outstanding service to our internal and external customers.
- Collect, review for accuracy and process daily field/ warehouse personnel time sheets.
- Contact field leads or FOS if all paperwork is not in, and have them follow up.
- Cross reference daily time sheets with schedule to confirm accuracy.
- Confirm all time sheets have been approved, and if not, reach out to the employee’s complete in a timely manner.
- Interfaces with the field crews to ensure timesheets, punch clocks, etc. data is correct and entered into IQ timely.
- Collect, review for accuracy and process subcontractor time sheets.
- Costing of all personnel, vehicle, subcontractors and other in IQ daily.
- Understanding and utilization of company Standard Operating Procedures (SOP) and state guidelines
- Weekly reporting of timesheet and punch clock performance by staff to Operations Manager.
- Meet required submittal deadlines for payroll collection.
- Correction, processing and distribution of operations field paperwork including time sheets, signed delivery tickets,
- Ensures that field paperwork is complete, clear and communicated to appropriate parties
- Processes in a timely manner field paperwork and information to the appropriate parties within 8 hours of receiving the job packet.
- Provide daily “PSR’s” (project status report) distribution. Working with Field operations supervisor and lead staff.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Wilsonville, OR 97070 (Required)
Work Location: In person
Salary : $20 - $25
