What are the responsibilities and job description for the Project Coordinator position at ACE Family of Companies?
Job Summary:
The Project Coordinator will perform various routine administration duties to support the project management department in the company’s organization.
Supervisory Responsibilities:
- N/A
Duties/Responsibilities:
- Performs administrative duties including typing, filing, and completion of simple forms for Upper Management and Project Managers.
- Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
- Serves as the coordinator and assistant for the Project Managers.
- Answers phones, directs calls to appropriate individuals, and prepares messages.
- Copies, sorts, and files records related to office activities, business transactions, and other matters relating to project scopes of work.
- Prepares letters, memos, forms, and reports according to written or verbal instructions.
- Maintains filing systems either manually or electronically.
- Manages calendars and schedules appointments for Project Managers.
- Acts as a liaison between company, customers, and vendors.
- Addresses questions, concerns, and/or complaints throughout the project.
- Solicits and coordinates various subcontractors, vendors and supplier deliverables, pricing and activities.
- Prepares contracts, proposals and purchase orders in conjunction with vendor quotations and identified scope of work
- Generate, manage and track various project submittals and requests for information (RFI’s) thru to final acceptance.
- Performs other related duties as assigned by Upper Management or Project Managers.
Required Skills/Abilities:
- Ability to type at least 45 words per minute.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Proficient with Microsoft Office Suite or related software.
- Thorough understanding of or the ability to quickly learn about the project or product being developed.
- Adept at multi-tasking and meeting challenging deadlines.
- Able to read and comprehend contracts, construction plans and specifications.
- Excellent organizational skills and attention to detail.
Education and Experience:
- High school diploma or equivalent required.
- Construction experience preferred.
- Scheduling software experience preferred.
- Contract Experience preferred.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 25 pounds at times.
Benefits:
- 401(k)
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Paid Time Off
- Holiday pay
- Aflac Insurance
Schedule:
Monday - Thursday 4 - 10 Hour days
Location: This position is not a remote or work from position. Office located in Temecula, CA
AAP/EEO Statement
EOE/AA - M/F/Vet/Disability
Pay Range: $41,600.00-$47,840.00
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Salary : $41,600 - $47,840
