Description

AREA ASSISTANT DIRECTOR OF FINANCE

SUMMARY

Assist in supervising and directing financial activities of two hotels (Ace Hotel Brooklyn & Ace New York), safeguard assets, and prepare all financial reports in accordance with the Generally Accepted Accounting Principles. Administer Finance Department.

CORE FOCUS & ESSENTIAL RESPONSIBILITIES

Qualified candidates must be able to satisfactorily complete the following responsibilities for two properties. Other duties may be assigned.

1. Review all ledger account reconciliations to include: bank statements, assets, liabilities, and credit cards.
2. Reconcile Balance Sheet accounts on a monthly basis.   
3. Prepare monthly journal entries.
4. Coordinate and review monthly financial statements for accuracy.  Monitor coding of cash receipts and all other G/L transactions.
5. Maintain accurate records of all contracts, licenses and permits ensuring all are current and complaint to Corporate standards.
6. Assist with monthly forecast preparation and with annual budget preparation.
7. Direct, train and supervise performance of finance staff including maintenance of payroll records. Perform their duties in their absence.
8. Direct the monthly closing process to be completed within established guidelines.
9. Prepare tax returns to ensure compliance with state and federal regulations.
10. Prepare monthly accruals including utilities and telephone accruals.
11. Monitor records of inventory to control accuracy of supply distribution. Act as liaison to all operating departments.
12. Maintain audit compliance with hotel and corporate standards on monthly basis
13. Assist Director of Finance in internal daily audits of cash deposits and transfers.
14. Ensure compliance with hotel and corporate policies and procedures.

SUPPORTING FUNCTIONS

In addition to the core focus & responsibilities, the candidate is expected to complete the following duties:

1. In absence of Director of Finance attend departmental meetings to keep appraised of operations and to provide outside input.

Qualifications

ESSENTIAL QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Ability to satisfactorily communicate in verbal and written English with guests, management, and co-workers to their understanding.
2. Prioritize and organize work assignments, have timely follow up and execution. 
3. Have superb time management skills.
4. Maintain complete knowledge of all hotel services/features and hours of operation.
5. Other language, mathematical, and reasoning abilities as outlined below.
6. Ability to comply with physical demands as outlined below.
7. Knowledge and understanding of Atelier & Ace Culture & initiatives
8. Technologically sound with Microsoft Office applications.
9. Ability to compute complex mathematical calculations.

REQUIRED EDUCATION and/or EXPERIENCE

Any combination of education and experience equivalent to graduation from a four-year college program is required. Must have experience working with Microsoft Excel and common hotel technology systems (OPERA, MICROS, etc.). Minimum 12 months of management experience at a mid-sized hotel is required.

LANGUAGE, MATHEMATICAL, and REASONING ABILITIES

Candidate must meet the following cognitive abilities:

1. Ability to understand guests’ service needs & requests.
2. Ability to acknowledge guests’ requests in a polite manner.
3. Ability to clearly communicate in verbal and written English (additional foreign languages are encouraged and preferred).
4. Ability to apply logical thinking and understanding to carry out written and oral instructions.
5. Ability to address and solve problems involving guest and operational issues.
6.  Ability to compute complex mathematical calculations.

PHYSICAL DEMANDS / WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The typical environment is an office atmosphere with ambient room temperatures, ambient lighting, and common office equipment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Sit, walk, and stand continuously.
2. Lift / carry 10lbs (frequently) and 25lbs (occasionally)
3. Bend, squat, crawl, and reach above shoulder level.
4. Use dominate hand coordination for simple grasping, pushing/pulling, and fine manipulation.
5. May be exposed to extreme temperatures, dust, dampness, height, and moving machinery.

Salary : $110,000 - $120,000