What are the responsibilities and job description for the Executive Assistant position at Ace Resources LLC?
Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role is pivotal in ensuring smooth office operations and effective management of executive schedules.
Responsibilities
- Manage and maintain executive calendars, including scheduling meetings and appointments.
- Serve as the first point of contact for the executive team, handling inquiries with professionalism and courtesy.
- Perform clerical duties such as data entry, filing, and maintaining organized records.
- Assist in office management tasks, ensuring a well-functioning work environment.
- Utilize QuickBooks for basic financial tracking and reporting as needed.
- Coordinate travel arrangements and itineraries for executives.
- Prepare reports, presentations, and correspondence as required.
- Implement efficient office procedures to enhance productivity.
- Maintain confidentiality regarding sensitive information.
Experience
- Proven experience in an administrative or executive assistant role is preferred.
- Familiarity with front desk operations and office management practices is a plus.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent phone etiquette and interpersonal skills for effective communication with clients and team members.
- Proficient computer literacy, including experience with Microsoft Office Suite and QuickBooks.
- Previous experience as a personal assistant or in a clerical role is advantageous.
If you are a motivated individual looking to contribute to a dynamic team while enhancing your professional skills, we encourage you to apply for this exciting opportunity as an Executive Assistant.
Job Type: Part-time
Pay: $45,000.00 - $55,000.00 per year
Expected hours: 25 – 30 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
Salary : $45,000 - $55,000
