What are the responsibilities and job description for the Contract Administrator position at ACE USA?

A Contract Administrator is responsible for managing and overseeing the contractual agreements between an organization and its clients, vendors, or partners. Their duties include reviewing, drafting, and negotiating contracts, ensuring compliance with legal and regulatory requirements, and monitoring contract performance. Contract Administrators also maintain accurate records, facilitate communication between stakeholders, and address any issues or disputes that arise during the contract lifecycle. Strong attention to detail, negotiation skills, and knowledge of contract law are essential for success in this role, as Contract Administrators play a key role in protecting the organization's interests and ensuring successful contractual relationships.

Duties / Responsibilities :

Prepare, draft, and negotiate contracts, ensuring all terms and conditions are clear, compliant, and aligned with company policies and legal requirements.
Review contracts for accuracy, completeness, and compliance with regulatory requirements and internal policies, making necessary amendments as needed.
Maintain a comprehensive contract database, ensuring all contracts are accurately tracked, updated, and accessible for review.
Monitor contract performance to ensure all parties fulfill their obligations and address any compliance issues that arise during the contract lifecycle.
Identify potential risks associated with contract terms and conditions and work with stakeholders to mitigate those risks.
Serve as the primary point of contact for internal stakeholders and external partners regarding contract-related inquiries and issues.
Manage the renewal process for expiring contracts and coordinate termination procedures when necessary, ensuring all legal requirements are met.
Prepare reports on contract performance, compliance issues, and potential improvements, and present findings to management and relevant stakeholders.
Work closely with legal and finance departments to ensure contracts are legally sound, financially viable, and aligned with business objectives.
Provide training and support to team members on contract management processes and best practices, ensuring all staff understand their responsibilities regarding contracts.

Skills / Requirements / Qualifications

Law and Government : Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.

Clerical : Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Computers and Electronics : Knowledge of office software, including MS Word, Excel, and Outlook.

Customer and Personal Service : Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Getting Information : Observing, receiving, and obtaining information from all relevant sources.

Communicating with Persons Outside Organization : Communicating with people outside the organization, representing the organization to customers, the public, the government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

Documenting / Recording Information : Entering, transcribing, recording, storing, or maintaining information in written or electronic / magnetic form.

Analyzing Data or Information : Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

Education and Experience :

Bachelor's degree in related field, which may include Construction, Manufacturing, Business, or Engineering, highly desirable.

At least three to five years of related experience required.

Physical Requirements :

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift 50 pounds at times.

Travel Requirements :

This position will / may have travel requirements between Temecula, Hemet, and Paso Robles, CA.

Benefits :

401(k)

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid Time off

Cell Phone allowance

Holiday pay

Aflac Insurance

AAP / EEO Statement

EOE / AA - M / F / Vet / Disability

Compensation : DOE $70,080.00-$88,250.00 Annually

Location : This is not a remote position. This is an in person, in office job.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Salary : $70,080 - $88,250

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