At Acero Schools, we are what we believe.

Achievement - We set goals and do what it takes to achieve them.

Community - We contribute to, respect and serve in our communities.

Excellence - We expect our best and strive to make our best even better.

Resilience - We learn and grow through adversity and challenges.

Optimism - We believe in our ability to create the future we envision.

Title: Operations Project Administrator

Salary: Competitive Salary and Benefits

Location: Chicago, IL

Reports To: Chief Operating Officer

How to Apply: https://platform.teachermatch.org/jobsboard.do?districtId=569404168

Position Overview

Consistent with the strategic priorities of the Acero Schools, the Operations Project Administrator manages key business operations for Acero Schools, including organizational strategy, compliance, policy development, business performance management, network growth, facilities, information technology (“IT”), and school operations, in a time-sensitive and changing environment.

This role will also support overseeing asset protection and management and ensure proper compliance with all public and private grant reporting.  

Core Responsibilities

• Guides the development and implementation of protocols and controls to ensure compliance and adherence to all Acero Schools policies.
• Monitors risk management for Acero Schools including, but not limited to, IT, compliance, and communications, and advises the COO on these matters and best practices.
• Understands clearly how each administrative decision impacts the quality of education delivered at Acero Schools and can serve as an advisor and thought partner to staff on possible impacts.
• Supports IT and the development of long-term infrastructure improvement plans.
• Supports and coaches team to oversee the day-to-day administrative operations of Acero.
• Provides world-class customer service to internal and external partners.
• Is responsible for implementing supports to improve team’s overall quality of performance and customer service by collecting and analyzing service performance and customer satisfaction data, and setting and achieving continuous improvement goals.
• Under the direction of the COO and in partnership with the Senior Analyst, Business Performance Management, supports the ongoing operations of the organization’s performance management and KPI’s.
• Other duties, as assigned.

Qualifications

• Education: Bachelor’s degree in Business, Public Administration, Law, Finance, or closely related field (required), Masters of Business Administration (preferred)
• At least ten years of progressively increasing administrative management experience in the context of a growing organization or business, including management in at least one of the functional domains this role oversees (preferred)
• Considerable knowledge of principles of management analysis (such as spend analysis and cooperative purchasing), contracts and organization design necessary to formulate and implement contract administration practices
• Considerable knowledge of available information system technologies which enhance business practices
• Considerable knowledge of construction contracting with experience planning, sourcing and contract administration of multi-million dollar, multi-year contracts towards programs of capital construction and capital maintenance
• Comprehensive knowledge of laws, policies and procedures governing public procurement
• Previous experience in education and/or nonprofit (strongly preferred)
• Evidence of successful implementation of new processes and systems with limited direction
• Ability to work collaboratively with CEO, executive leadership team, Principals, and other staff
• Proven track record of creating and implementing innovative solutions to meet organizational needs
• Ability to create and build systems and processes to streamline administrative functions
• Excellent written and oral communication and presentation skills
• Demonstration of sound judgment and decision-making skills
• Demonstrated ability to work in a fast-paced, high-energy environment with a proven ability to multi-task to complete numerous projects on a variety of timelines
• Strong analytical and problem-solving skills with the ability to anticipate problems and utilize data analysis to create innovative solutions
• Relentless pursuit of high expectations and results-oriented approach
• Exhibits attitude of “no-excuses” regarding project completion
• Possesses complete integrity and a high sense of personal and professional ethics
• Must hold permanent residency in the United States (required)

Physical Demands

The nature of the work requires an ability to operate standard business office equipment, and the ability to communicate and exchange information, collect, compile and prepare work documents, set-up and maintain work files. Physical demands include the ability to stand, bend, reach high and low, stoop, and walk around the classroom 60% of the day. In addition, candidates must be able to lift and/or push and pull 15 to 20lbs for short periods of time, and walk up and down stairs several times a day.

Working Conditions

Majority of work is performed in a general office environment. Position requires availability for extended hours plus non-traditional hours required to perform job duties. Also requires participation and attendance at organization-sponsored events and meetings.

NOTE: The foregoing list of essential duties and responsibilities is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Acero Schools is committed to a policy of equal treatment for all individuals. Acero Schools does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin.

www.aceroschools.org