Assistant Controller

Job Description: The Assistant Controller supports the Controller in the administration and supervision of the financial and accounting functions of ACES, which includes the operation and oversight of the Accounts Payable, Accounts Receivable, General Ledger, Purchasing, and Finance. The Assistant Controller will serve as a direct backup to the Controller. As such, the Assistant Controller may assist in analyzing, evaluating and developing procedures, systems, budgets, and internal controls.

The Assistant Controller will be responsible to oversee the daily operations of the Campus ID Card System. The Assistant Controller will also oversee and assist with the accounting functions of the Alfred State College Student Senate and the Alfred State College Educational Foundation. Accurate and timely performance of tasks and all associated record keeping is integral to this position. This position reports directly to the Controller.

Responsibilities:

• Supervises directly the Campus ID Coordinator and supports the Controller in the oversight of the Accounts Receivable Coordinator and the Accounts Payable Coordinator.
• Maintains balance of Meal Plan and CSA dollar amounts between Banner, Transact, and Sage Intacct. Oversees the preparation of the weekly and monthly distribution of Meal Plan and CSA dollars to the operating units. Prepares reports to analyze usage and resolve issues. Oversees the periodic refund of prorated or remaining funds from Campus ID Cards.
• Maintain records of cash flow and cash requirements, deposits and disbursements.
• Assist the Controller in monitoring and analyzing monthly operating results against budget. Work in conjunction with department directors and managers to develop and implement short- and long-term goals, policies, and operating procedures.
• Accurately and in a timely fashion complete accounting detail such as adjustments, transmittals, etc., to perform required reconciliations of accounting data, to review accounting reports.
• Assists the Controller in providing information to outside auditors for periodic certification of financial records; make changes in accounting operations as required or recommended by independent auditors. Provides required financial information to SUNY Albany per ACES contract with SUNY and Alfred State College. Ensures compliance with local, state, federal budgetary reporting requirements.
• Assists the Controller in the preparation of financial outlooks and financial forecasts. Assists in annual budget preparation and development, performs financial analysis as assigned, creates needed reports, and maintains accurate records.
• Reports in a timely manner on the account status, funding, operation, and use of agency accounts to their custodians and to other authorized individuals.
• Assists in collection of NSF checks, fees, and debts.
• Interacts positively with other campus agencies, departments, students, and off campus businesses and individuals, to promote the goals and image of the company through these contacts.
• Assists in maintaining the Administrative Office supply inventory records and purchasing requirements, investigates pricing of office supplies and other items where requested, recommends vendors, purchase prices and quantities.
• Assists in organization and maintenance of an invoice system for standard billings that do not fall under the Accounts Receivable system, including the Educational Foundation leases, service leases, and other contracts that are administered through the General/Administrative Office.
• Performs other administrative and financial duties as may be assigned by the Controller.

Qualifications: The ideal candidate will hold a Bachelor’s degree in Business, Accounting or related field or possess equivalent experience in the field. Applicants must have a high level of energy and a record of accomplishment. Strong interpersonal, oral, and written, communication and mathematical skills are required. Applicants need to demonstrate problem solving ability and be a self-starter.

Essential Physical Requirements:

• Ability to read, write and count accurately to complete all documentation.
• Ability to operate and use all equipment pertaining to ACES operations.
• Ability to lift items weighing 0-30 lbs.
• Ability to work varied hours/days as business dictates.

Job Type: Full-time

Pay: $60,000.00 per year

Benefits:

• 401(k)
• 403(b)
• 403(b) matching
• Dental insurance
• Disability insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus opportunities

Work Location: In person

Salary : $60,000