Accounts Payable Specialist

Location: Indio, CA
Job Type: Full-Time
Reports To: Finance Manager

About Us:

We are a dynamic management company that provides high-quality services to a diverse portfolio of clients, including those in social services, restaurants, and various other industries. We are committed to excellence and seek a dedicated Accounts Payable Specialist to join our growing team and contribute to the efficient management of financial transactions across multiple sectors.

Job Overview:

The Accounts Payable Specialist will be responsible for ensuring that all accounts payable transactions are processed accurately and timely( High Volume 750k-1.5 million monthly/ 175 Transactions monthly). This includes managing vendor invoices, processing payments, and maintaining financial records in compliance with company policies and industry regulations. The ideal candidate will have a keen eye for detail, excellent organizational skills, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

• Invoice Management: Review and verify invoices for accuracy, ensuring that all relevant information (e.g., purchase orders, receipts) is provided before processing.
• Payment Processing: Prepare and execute payments to vendors in a timely manner, ensuring that all payment terms are met.
• Record Keeping: Maintain accurate and up-to-date records of all accounts payable transactions in the accounting system.
• Reconciliation: Reconcile accounts payable ledger to ensure that all payments and invoices are correctly recorded.
• Vendor Communication: Serve as the primary point of contact for vendor inquiries, resolve discrepancies, and maintain positive relationships with vendors.
• Expense Reporting: Assist in the preparation of financial reports, including tracking and categorizing expenses for internal reporting.
• Compliance: Ensure compliance with internal controls, accounting policies, and relevant industry regulations.
• Other Tasks: Assist with month-end and year-end closing procedures and provide support for audits as needed.

Qualifications:

• Education: Bachelor’s degree in Accounting, Finance, or a related field (or equivalent work experience).
• Experience: MUST HAVE Minimum of 2-3 years of experience in accounts payable or a similar finance-related role.
• Technical Skills: Proficiency with accounting software (e.g., QuickBooks, SAP, or other ERP systems) and Microsoft Excel.
• Attention to Detail: Strong attention to detail and accuracy in processing financial data.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with vendors and internal stakeholders.
• Organizational Skills: Strong organizational and time-management skills, with the ability to handle multiple priorities and meet deadlines.
• Problem-Solving: Ability to identify and resolve discrepancies or issues in the accounts payable process.
• Knowledge of Industry Regulations: Familiarity with applicable regulations and best practices for accounts payable, particularly in the sectors you service (e.g., social services, hospitality).

Preferred Skills:

• Experience working with social services, restaurants, or other service-based industries.
• Knowledge of payroll or HR systems is a plus.
• Certification in Accounts Payable (e.g., APM, AAT) is a plus.

Job Type: Full-time

Pay: $24.50 - $28.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Holidays
• Weekends as needed

Work Location: In person

Salary : $25 - $28