Special Assistant to General Manager - Mandarin Required

Company Description

Achem Industry America Inc., with over 60 years of experience, is a leading manufacturer of self-wound Overlamination and pressure sensitive tapes. Achem is now one of the largest specialty self-adhesive film manufacturers globally. The company boasts world-class customer service, a knowledgeable sales team, and cutting-edge research & development capabilities.

Job Description

• Provide administrative support to the General Manager in day-to-day operations.
• Assist in organizing and scheduling meetings, appointments, and events.
• Uphold a high level of professionalism and represent the General Manager effectively.
• Manage communication and correspondence on behalf of the General Manager.
• Collaborates with other team members and departments in the tracking and delegation of the work assignments to ensure smooth workflow and effective operations.
• Prepare and coordinate documents, reports, and presentations for the General Manager as requested by the headquarters.
• Act as a liaison between the General manager and HQ management team, and corporate affiliated factories.
• Handle special projects and assignments as directed by the General Manager.
• Conduct research and gather information to support decision-making processes.
• Initiates follow-up procedures to ensure that projects and other tasks are completed and/or deadlines met including coordinating activities with others, and developing systems for tracking information, projects, and pending issues.
• Manages complex calendaring of busy, fluctuating schedules that often conflict, includes adding, canceling, and editing meeting requests, as well as ensuring timing and details are in place; reminds manager of pending meetings and provides pertinent information. Arranges, plans, and manages travel as needed including booking flights, hotels, etc.; and prepares expense reports.
• Types, edits, and composes a variety of letters, memoranda, reports, charts, tables, forms, etc.; prepares agendas; transcribes minutes; composes documents from handwritten or verbal instructions; reviews documents for completeness and accuracy including proper format, grammar, spelling, punctuation, and adherence to policy and procedure; extracts and compiles data and other information for reports; and copies and distributes information.
• Proactively identify areas for process improvement and implement solutions.
• Prioritize and manage multiple tasks simultaneously to meet deadlines.
• Demonstrate a strong commitment to the success of the organization and its goals.

Requirements

• Bachelor's degree in business or related field. MBA degree preferred.
• At least 1 years of relevant experience.
• Listen/Read/Write Proficiency in Mandarin is required.
• Strong understanding of organizational policies and procedures.
• Proficient in Microsoft Office suite – Excel/Word/PowerPoint.

Soft Skills

• Passionate with Can-Do attitude.
• Excellent written and verbal communication skills – A great listener with empathy.
• Ability to multitask, plan, and prioritize.
• Highly organized and detail-oriented.
• Strong analytical and problem-solving skills.
• Exceptional customer service skills.
• Ability to work independently and as part of a team.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance
• Paid time off