What are the responsibilities and job description for the Office Manager/HR Coordinator position at Achieve Beyond Pediatric Therapy & Autism Services?
Our Ideal Office Manager / HR Coordinator :
Are you detailed oriented and enjoy meeting deadlines? Have experience managing offices? Have great time management and organization skills? Love analytics and solving problems? Does people interaction energize you? Want to work for a company that has a strong mission of helping children with special needs?
Interested?
If this sounds like you, please apply today!
Founded in 1995, Achieve Beyond nationally meets the needs of children by providing the highest quality of pediatric therapy and autism services. Our providers and administrative staff are dedicated to our mission of helping children and families and we are looking for smart, innovative, and driven candidates to join our team. Achieve Beyond is centered around our culture of collaboration and support to ensure our services are of the highest quality and adhere to our strong ethical standards.
Job Summary :
We are looking to hire an Office Manager / HR Coordinator. They will be responsible for the facilities management of our Forest Hills office, supervision of our receptionist and front desk functions, as well as being a great addition to the HR team. This position will carry a large variety of tasks including and not limited to management of our Forest Hills office facility, HR Orientations, HR check-ins, HR processing, benefit and leave management, and performance reviews. The ideal candidate is professional, friendly, assertive, a task master, and has the attitude that no task is above or beneath them. This position requires strong people skills as well as organizational and project management acumen. We are looking for a candidate who enjoys their work, can independently problem solve. and wants to be part of our community. Customer service and prior office experience required.
Essential Duties and Responsibilities :
Office Management
Work directly with building management for any issues
Responsible for all office projects, office upkeep, ordering, and renovation management
Coordinates staff meetings, creation of presentations and room set up / ordering food
Responsible for the physical state of the office at all times / light cleaning
Maintains keycards, creates IDs, mail management, parking spot maintenance, fire drills, etc.
Management of receptionist.
Human Resources
Conducts HR Orientations and monitors the onboarding process for new hires
Conducts stay, tenure, and exit interviews; communicates feedback / brings trends to light with suggestions for improvement (therapists, admin staff, management)
Facilitates office and virtual office events
Responsible for HR processing including hires, separations, change in status as well as benefits and leaves of absence / FMLA
Tracking of I-9s and anti-harassment training
Unemployment claim completion, worker's comp, and letters of verification as needed.
Accurately processes all employee requests into the HR system and retention reports
Reception coverage (coverage for receptionist / lunch as needed)
Other duties assigned by Director as needed
Our Mission :
At Achieve Beyond : We believe that all children have potential. We are guided by the mission to support children with special needs to Achieve Beyond their current abilities. We are always striving for continuous improvement by setting goals and measuring performance. It is the reason we will succeed together.
Qualifications and Other Requirements :
Bachelor's degree in a related field or equivalent work experience
Minimum of 4 years of office experience
Strong Word, PowerPoint, and Outlook skills required
Excellent written, verbal, and presentation skills required
Excellent demonstrated follow-up skills & attention to detail
Ability to work both independently and as a team member
Strong relationship building skills-must be able to communicate effectively to all levels of staff
Demonstrated adaptability and ability to manage change
Must be resilient.
Possesses a positive, can-do, flexible persona at all times
Bilingual Spanish a plus!
Physical Requirements :
Occasionally ascends / descends stairs going to, while at, or leaving work location or facilities traveled to for work events.
Occasionally moving and / or lifting objects at work weighing up to 35 pounds such as files or copy paper.
Must be able to remain in a stationary position for prolonged periods of time up to 90% of the workday working on a computer / electronic device.
The ability to observe details at close range (within a few feet of the observer).
The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
Benefits Include :
Comprehensive medical, dental, and vision coverage, and 401 with employer match
Short- and long-term disability coverage as well as life, flex spending, and commuter benefits
Paid time off, sick time, and holiday pay
Various Employee Discounts on Entertainment and Equipment
Educational reimbursement and referral bonuses
Structured initial training
Monthly administrative events and so much more!
Compensation : Full-time $60-$65k based on experience, overtime required as needed. No time off is approved from early October till mid-November yearly due to benefits enrollment for the company.
Hours : Monday : 8am-5pm, Tuesday-Friday 8 : 30am-5 : 30pm. Note that this role is not hybrid and requires to be in office 5 days a week. Must be available to come in early and / or stay late as needed.
Must be willing to travel to Long Island office two times a year for meetings. Would be reimbursement for train or mileage.
Job Description is Subject to Change.
This job description is subject to change at any time.
Achieve Beyond provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type regarding race, color, religion, age, sex, national origin, disability status, genetics, caregiver status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If you are an individual with a disability requesting accommodation for the application process, please contact us for assistance.
Salary : $60,000 - $65,000
