Accounts Receivable Specialist

Description

I. BASIC FUNCTIONS

Responsible for all A/R functions including but not limited to: processing invoices with accuracy, emailing, mailing copies of invoices to customers, and/or entering invoice data to customer-specific websites, and responding to various inquiries from customers and internal departments. Duties include following up with customers on payment, updating and maintaining records, and preparing various reports.  

II. ESSENTIAL FUNCTIONS

1. Review and verify      documents prepared by the Sales department to ensure accuracy in      invoicing. Post invoice data to the ERP system, ensuring that the data is      properly coded to appropriate GL accounts. 
2. Email or mail      copies of invoices to customers and/or enter invoice data on a      customer-specific website. Follow up with customers on payment. 
3. Confirm      customer credit lines to determine if credit is available and either      proceed with the orders or hold orders for payment information. Duties      include obtaining credit approval through the company’s credit sources and      processing orders when credit is approved. 
4. Ensure all      payments are paid on time.  
5. Keep customer      ledger accounts and prepare monthly statements of customers.
6. Receive payments      from customers, deposit checks through the remote deposit process, record      payments to customers’ accounts, and maintain accounts receivable records.      
7. Process credit      notes from customer complaints or price adjustments once management      approves. 
8. Process MSO for      boat sales for the Marine department when necessary and add the      information to the invoice copy for the customer. 
9. Prepare daily banking      reporting. Research deposists by corroborating with internal departments      and post them to appropriate GL accounts.  
10. Research and resolve various      inquiries from customers and internal departments quickly and precisely.      Analyze discrepancies in accounts receivable as necessary. 
11. Perform      monthly accounts receivable closing, including preparing month-end reports      as requested by management.
12. Update and file      a new customer form. Practice prudent processes for customer registration      and change of payment method/bank account. 
13. Scan the invoice      packets for filling in a timely manner. 
14. Manage outgoing      and incoming mail by distributing and sorting the mail to other      departments. 
15. Assist with      period-end close, including year-end, by ensuring year-end accruals and      invoice cut-offs. 
16. Assist with a      year-end financial audit by preparing reports, providing requested      documents, and answering questions from external auditors.
17. Update job      knowledge and technical skills by participating in educational      opportunities. 
18. Provide team      members with ongoing training and support. 
19. Assist or perform on special      projects and other related duties as assigned.

III. QUALIFICATIONS

Education/Training: AA/BA in accounting or related business field 

Understanding of US GAAP. 

Experience: 3 or more years of accounts receivable experience.

Proficient with MS Office, including Excel, Outlook, and Word

Experience in EPR system. (preferred)

Skills/Aptitude: Strong understanding of financial and accounting practices and procedures. 

Detail-oriented, organized, analytical, and, able to prioritize and multitask

Ability to manage a complex and varied workload promptly

Excellent oral and written communication skills

Team player who will assist with other accounting tasks when necessary

Ability to operate at the highest level of professionalism, integrity, and confidentiality

Working Conditions: Office environment, some overtime required.

Salary : $26 - $36