What are the responsibilities and job description for the Office Executive / Office Coordinator / Office Admin position at ACI Infotech?
Role : Office Executive
Duration : Full Time
Location : Somerset, NJ - 08873
Mode : Hybrid
Job Description
The right candidate will be able to manage multiple activities within tight timelines, communicate extremely well, deal diplomatically with people, and keep their composure under pressure. The position requires strong organizational and administrative skills.
Qualifications :
Experience in one or more of following is desirable Office administration, HR activities etc.
Experience / deep interest in technology and willingness to learn
Should like working in a fast-paced environment
Proficiency in MS Office - Excel, Word, PowerPoint
Extremely meticulous. Attention to detail is very critical
Excellent verbal and documentation communication skills.
Some scheduled travel is involved - exhibitions, employee meet, customer meet.
Responsibilities :
Business Coordination :
Coordinate with various business units for updates, meetings, create agenda, measure effectiveness etc.
Close interactions with Business Unit Leads for the operations and business profitability reports & meetings
Work closely with the management team and help compiling various business reports.
Assist in setting up additional companies and Offices - registrations, certifications, working locations, diversity certifications, legal requirements, etc.
Office & Operation Management - including travel & office infrastructure arrangements etc.
Assisting Prisedent
Calendar Management
Recording the Minutes of the Meetings and following up
Preparation for the business meetings
Gathering data to prepare for the meetings
Travel arrangements
Maintain confidentiality
Write content for various publications and platforms.
Diplomatic in dealing with others while upfront when communicating with Prisedent
Assist in upholding the values and mission of the company
Employee & Business Communication :
Creating innovative and customized programs for enhancing relationship and business with staff and contractors
Make efforts towards employer branding and high retention
Various Contract administration & management e.g. with employees, clients, suppliers, etc.
Communicate with various outside entities for the legal matters including attorneys
Corporate communication
Correspond with Clients, Consultants, Suppliers, or Internal Staff on behalf of Management
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