What are the responsibilities and job description for the Part - Time Office Assistant position at ACI Infotech?

Role : Part - Time Office Assistant

Duration : Full Time

Location : Somerset, NJ - 08873

Mode : Hybrid

Job Description

The right candidate will be able to manage multiple activities within tight timelines, communicate extremely well, deal diplomatically with people, and keep their composure under pressure. The position requires strong organizational and administrative skills.

Qualifications :

Experience in one or more of following is desirable Office adminstration, HR activities etc.
Experience / deep interest in technology and willingness to learn
Should like working in a fast-paced environment
Proficiency in MS Office - Excel, Word, Powerpoint
Extremely meticulous. Attention to detail is very critical
Excellent verbal and documentation communication skills.
Some scheduled travel is involved - exhibitions, employee meet, cutomer meet.

Responsibilities :

Business Coordination :

Coordinate with various business units for updates, meetings, create agenda, measure effectiveness etc.

Close interactions with Business Unit Leads for the operations and business profitability reports & meetings

Work closely with the management team and help compiling various business reports.

Assist in setting up additional companies and Offices - registrations, certifications, working locations, diversity certifications, legal requirements, etc.

Office & Operation Management - including travel & office infrastructure arrangements etc.

Assisting Prisedent

Calendar Management

Recording the Minutes of the Meetings and following up

Preparation for the business meetings

Gathering data to prepare for the meetings

Travel arrangements

Maintain confidentiality

Write content for various publications and platforms.

Diplomatic in dealing with others while upfront when communicating with Prisedent

Assist in upholding the values and mission of the company

Employee & Business Communication :

Creating innovative and customized programs for enhancing relationship and business with staff and contractors

Make efforts towards employer branding and high retention

Various Contract administration & management e.g. with employees, clients, suppliers, etc.

Communicate with various outside entities for the legal matters including attorneys

Corporate communication

Correspond with Clients, Consultants, Suppliers, or Internal Staff on behalf of Management

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