Administrative Assistant

Title: Sr. Administrative Assistant

Location: 1030 Delta Boulevard, Atlanta, GA 30354 United States (4 days Onsite per week)

Position Type: Contract to Hire

Interview Mode: 1st round Video and 2nd round In person

Pay Rate: $25.00-$26.00/hr on W2

HM Note:

Must Haves: • Highly Organized • Detail Orientated • Dependable • Microsoft Knowledge • Outlook Power User • Able to collaborate with other Admins • Proactive thinker • Multitasker, able to juggle multiple ask from different managers, • Must be able to be onsite 4 days a week

THIS IS A CONTRACT TO HIRE POSITION

Job Description:

Qualifications:

• High school diploma required, four year college degree preferred.
• 10 years providing administrative support to a large organization to all levels within the organization with proven progression up to executive levels (C-Levels, Sr. VPs, Managing Director, Director, General Managers) providing excellent customer service in a highly professional manner.
• Must be able to work independently with a strong degree of team collaboration, be self-motivated, highly organized and able to multi-task in a fast-paced environment.
• High degree of proficiency with Microsoft Office products including Outlook, Powerpoint, Word, Excel and SharePoint.
• Strong oral and written communication skills including good listening.
• Travel management and event planning experience a plus.
• Ability to maintain a high-degree of sensitivity and confidentiality on matters requiring discretion.
• Must have a passion and eye for detail while being a creative thinker to connect the various pieces of the puzzle to get the job done including performing tasks that may not be glamorous but must be accomplished up to C-level exposure & support.
• Outgoing positive attitude, professional demeanor, accountable, versatile, and adaptable are key characteristics in the individual that is being sought for in this position.

Responsibilities:

These are the main responsibilities however may not be limited to these alone:

• Department leadership support including schedules management, correspondence/email management and telephone call management.
• Heavy calendar and schedule management in multiple time zones requiring interaction with C-level executives and executive level administrative support staff.
• Provide back-up support for other Administrative Assistants in their absence.
• Maintain office efficiency by organizing office operations including copier/printer maintenance with toner inventory to ensure this equipment is always available.
• *Assists with activities related to pre-boarding and on-boarding new staff members.
• Manage conference rooms schedules.
• Order office supplies and assist with facilities and equipment related issues.
• Assist with shipment of products, sorting and distributing mail.
• Coordinates travel arrangements and processing expense reports.
• Organizes meetings and special events including any meals required for attendees.
• Makes copies and distributes materials as needed.
• Provide other Admin Assistants in the department daily support as needed.
• Proactive work identification.