What are the responsibilities and job description for the Alumni Relations Staff Assistant position at ACL Digital?
Tittle: Alumni Relations Staff Assistant #HUJP00010296
Duration: 03 Months contract with possible ext.
Location: Cambridge, MA 02138 Hybrid
Pay Rate : $33 on W2/ hr
Work Schedule: 35 hours/week • Location: The role is hybrid. It is expected 3 days per week onsite– Monday, Wednesday and the 3rd day will be determined with the hiring manager.
Top 3 technical or soft skills you’d like to see that will lead you to request an interview:
• customer service/communication skills
• attention to detail
• knowledge of Microsoft office suite
• familiar with how to work with vendors/produce nametags
• event experience is preferred but not required
Duties and responsibilities:
Provide coverage for the GSAA email account and main phone line, keeps track of and assists with alumni inquiries, updates alumni records and forwards relevant inquires to central AA&D Alumni and Donor Services office.
Provides logistical support for GSAS events including but not limited to liaising with vendors, tracking registration, and producing name tags, table tents, place cards, folders and other event-related materials.
Supports Commencement activities including but not limited to tracking registration, updating website content, fulfilling ticket orders, liaising with assigned vendors, providing on-site support, and serving as a point of contact.
Generates lists, mailing lists, and population reports on alumni for internal and external uses.
Processes invoices through Buy-2-Pay and reviews/processes Purchase Card and Corporate Card purchases
Assists with ordering office and event supplies for alumni and outreach events and activities
Skills & Experience:
Strong customer service
Strong attention to detail
Strong communication skills
Knowledge of Microsoft Office Suite. Familiarity with Qualtrics, Salesforce, Certain Events, Basecamp, Advance Reporting, and QlikView and/or Tableau helpful.
Event experience preferred
Ability to work independently
Additional Information:
Occasional night and weekend work required during peak times and for event support.
Physical demand and work environment:
Primary work takes place in an office environment. Some tasks may require being on campus or in other off-site locations for a period of time, and some lifting of boxes or light equipment, including using hand trucks to transport materials is required.
Salary : $30 - $33
