What are the responsibilities and job description for the Admin Assistant/Dispatcher position at Acme Barricades?
Job Type
Full-time
Description
HIRING NOW! Weekly pay!
The Administrative Assistant / Dispatch position is responsible for administrative duties in an office setting. Duties could include a wide variety of receptionist and customer service functions, employee relations and HR administrative tasks, office management and potential employee dispatch functions. This position works closely with members of Corporate Office, Branch Management, and clients / customers and requires attention to detail and accuracy of reporting in a fast-paced environment.
Essential Job Functions :
Includes, but is not limited to, the job specifications contained herein. Additional duties or job functions may be required as deemed necessary by management personnel to contribute to the team effort by accomplishing related results as needed. Administrative Assistants may be assigned to departments or branches and may not be required to perform all of the tasks listed or may be required to perform tasks that are not listed.
- Prepare Sales Quotes for customers
- Review / Calculate Driver's daily activity sheets and other required paperwork
- Report hours for Certified Payroll and resolve violations
- Coordinate deliveries / pickups with Operations Manager
- Order safety supplies and MOT supplies as needed.
- Answer Phones and provide information about Maintenance of Traffic Services
- Relay orders to in-house Operations Manager
- Process Customer requests for service or equipment, address customer complaints and questions, confer with customers or company personnel in order to provide required services.
- Prepare daily work and run schedules.
- Update customer accounts
- Receive, prepare, track and file work orders and tickets, schedule and dispatch workers, work crews, equipment, or service vehicles to appropriate locations.
- Data Entry duties - Filing and scanning as needed. Input of information into spreadsheets, computer programs etc. and timely submission required information to the corporate office or Branch Manager. Required data could include reporting payroll and certified payroll hours, compliance paperwork, accident / injury reporting, project billing information
- Dispatch - Take, coordinate and dispatch orders from customers, prepare tickets, and relay orders to Managers
- Billing - Confirm customer orders through the billing system, review monthly invoice register(s) for billing purposes making corrections as needed, prepare sales quotes for customers.
- Employee Assistance : Prepare for employee safety meetings, open enrollments, EEO meeting etc. Print and prepare information for employees as needed. Assist employees with logging into Benefits and Employee portals.
Benefits :
Requirements
Desired Qualifications :
Required Skills :
Salary Description
16.00-$17.00 per hour!
Salary : $16 - $17
