Business Manager

Location: New York City Metropolitan Area

Reports to: National Director

Status: Full-time, FLSA Exempt

Salary Range: $70,000 – $90,000

Benefits: Health insurance and other benefits offered. The benefits package is covered 100% by the employer.

Start Date: Immediate

About Aid to the Church in Need – United States

Aid to the Church in Need – USA (ACNUSA) is a growing 501(c)(3) non-profit organization based in Brooklyn, New York. ACNUSA is a Catholic non-profit organization under the auspices of the Vatican. ACNUSA raises funds to support and promote the work of the Church around the world, by providing practical assistance and pastoral care to persons in need, especially Christians who are suffering from persecution or discrimination. www.churchinneed.org

Areas of Responsibility include, but are not limited to the following:

The Business Manager oversees the finance and operations of ACNUSA and reports directly to the National Director and interacts with staff and various outsourced services (i.e., CPA, Audit, HR, IT, and Data Processing companies) that support ACNUSA’s day to day operations.

Additional responsibilities include but are not limited to performing accounting, bookkeeping, budgeting, analysis, overseeing audits, engaging in donor services, ensuring and implementing operational efficiencies.

Principal Duties

Financial Management

Accounts Payable:

• Record all vendor invoices accurately and promptly in the accounting system.
• Generate Accounts Payable reports for approval and make timely payments.
• Review vendor statements and address any vendor inquiries.
• Maintain documentation for independent contractors.
• Review employee credit card activity, reconcile monthly statements, and record transactions in the accounting system.

Accounts Receivable: Oversee Donor Services data entry team to accurately record all deposits (checks) in the main CRM database and maintain copies of receipts. Coordinate with CPA to accurately record all deposits (checks) in the accounting system.

Month-end process: Collaborate with CPA to ensure timely closing of books by the 20th of the following month. Generate monthly reports for management.

Year-end process: Assist and coordinate with CPA the annual audit process.

Financial Process: Assist in the development and implementation of best-practices in financial processes and internal controls.

Budget/Grant Process: Prepare the annual budget with CPA. Manage grants administration (disbursements and related paperwork)

HR Management

• Coordinate HR functions with outsourced HR firm.
• Submit updates to the payroll processing company, such as salary changes and other relevant HR info.
• Manage HR related employee benefits such as annual enrollment.
• Oversee the timekeeping system for vacation, sick days, etc.
• Assist with staff onboarding and offboarding.
• Post job vacancies and organize resumes for review.

Office Management

• Coordinate IT needs of the office with outsourced IT company.
• Implement the organization’s document retention policy, including yearly purges.
• Manage all yearly subscriptions for the organization.
• Assist all office needs, including ordering office supplies.
• Manage office inventory, including technology assets.

Qualifications:

• Bachelor’s degree or equivalent in accounting or a related field is required. Master’s degree is a plus.
• A minimum of three years of accounting experience in a similar position is required.
• Experience with QuickBooks is required.
• Advanced knowledge of Excel is a must.
• Experience in nonprofit accounting is preferred.
• Experience in developing and managing organizational budgets is a plus.

Skills

• Strong organizational, analytical, multi-tasking, and problem-solving skills.
• Knowledge of Raiser's Edge or similar CRM platforms is desirable.
• Excellent communication (both written and oral), interpersonal, and leadership skills.
• Ability to work effectively as part of an office team.
• Detail-oriented, with excellent organizational skills.
• Passion for serving our donors.

Physical Requirements

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. The Business Manager must have the ability to lift and carry small packages and other items and to travel short distances. In addition, operation of standard office equipment, such as computers, phones, photocopiers, fax machines, cellular phones, and the like, is also required. Communication with other employees, both orally and in writing, is required. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions.

Working Environment

According to the current policies of ACNUSA, the Business Manager is expected to be on-site 4 days per week in the office, while the remaining workday can be done remotely. ACNUSA reserves the right to modify these policies.

Compensation and Hours Salary Range

$70,000-$90,000 per year Benefits package range: From individual coverage (approx. $9,500) to spouse and dependent coverage (Approx. $16,000 - $27,800). Benefits include paid time off, health, dental and vision insurance, life insurance, health savings account, flexible spending account, and 401(k) matching. The benefits package is covered 100% by the employer.

The position is full-time (40 hours/week) with an immediate start date. The typical working hours are Monday through Friday from 9am – 5pm. However, flexibility is needed to accommodate business needs, including periodic attendance at evening and weekend functions.