What are the responsibilities and job description for the Project Administrator position at Acousti Engineering Company of Florida?
Job Title: Project Administrator
Location: Tallahassee, FL
Employment Type: Full-Time
Work Status: Non-Exempt
Reports To: Project Manager
Company Overview
Acousti is a leading provider of drywall and acoustical ceiling solutions, specializing in high-quality construction services for both commercial and residential projects. With over 75 years of experience, we have built a reputation for excellence, safety, and innovation. Our success is driven by a talented and dedicated team that collaborates to deliver exceptional results on every project.
Your Role at Acousti
As a Project Administrator, you will play a vital role in supporting project management functions by handling administrative and operational tasks essential to the successful execution of construction projects. This entry-level position is designed for individuals looking to grow within the construction industry, offering a career path to Project Manager. You will work closely with project managers and team members to ensure projects are executed smoothly and efficiently.
Responsibilities
In this role, you will:
- Create and maintain job and contract folders, ensuring proper documentation and organization throughout the project lifecycle
- Enter and manage project data in software platforms like Timberline or Sage, from initiation to closeout
- Assist in preparing bids, purchase orders, and material lists for projects
- Coordinate with project managers to track updates, follow up on tasks, and resolve issues
- Handle clerical tasks, including document filing, phone correspondence, and report preparation
- Communicate with general contractors and other stakeholders to provide updates and address inquiries
- Review and maintain project scopes and metadata for accuracy and compliance
- Ensure professional communication and collaboration with team members and external partners
What We're Looking for in You
To succeed in this role, you should have:
- Strong organizational skills and the ability to multitask in a fast-paced environment
- Basic proficiency in Microsoft Office Suite (Teams, Outlook, Excel) and Adobe PDF tools
- A professional demeanor with excellent written, verbal, and presentation skills
- A self-starter attitude with a commitment to personal and professional growth
- Familiarity with the construction industry and project management principles
Preferred Qualifications
In addition to the above, we would prefer candidates with:
- Experience using Timberline or Sage software
- 3 years of commercial construction exposure
- Working knowledge of drywall, acoustical ceilings, or other construction trades
Education Requirements
Required: High School Diploma or GED
Preferred: Associate degree or coursework in construction management or related field
Why Join Acousti?
At Acousti, we offer more than just a job; we provide opportunities for growth and development in a collaborative, supportive environment. As a valued member of our team, you'll enjoy:
- Competitive Compensation: Based on experience, with opportunities for career progression
- Comprehensive Benefits Package: Including health, dental, and vision plans
- Retirement Savings: 401(k) program with company matching
- Company-Paid Insurance: Life insurance and long-term disability coverage
- Paid Time Off (PTO): Vacation, sick leave, and paid holidays
- Supplemental Insurance Options: Additional health-related benefits
This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Acousti Engineering reserves the right to revise the job description at any time and to assign additional duties and responsibilities as needed.
Employment with Acousti Engineering is at-will.
The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions of their job, absent undue hardship.
Acousti Engineering is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, compensation inquiries, discussions or disclosures, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. (41 CFR * 60-1.4(a), 60-300.5(a) and 60-741.5(a))
Employment with Acousti Engineering is at-will.
The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions of their job, absent undue hardship.
Acousti Engineering is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.
