What are the responsibilities and job description for the Project Administrator position at Acousti Engineering Company of Florida?
Job Title: Project Administrator
Location: Richmond, VA
Employment Type: Full-Time
Reports To: Branch Manager
Company Overview
Acousti is a leading provider of drywall and acoustical ceiling solutions, specializing in high-quality construction services for both commercial and residential projects. With over 75 years of experience, we have built a reputation for excellence, safety, and innovation. Our team’s dedication to delivering exceptional results is the cornerstone of our success, and we are committed to providing ongoing opportunities for professional growth and development.
Role Overview
The Project Administrator provides administrative and clerical support to the office for day-to-day activities. This position is responsible for administration of contracts, job start-up and close-out, bid forms, proposal forms, and bonds. Additionally, this role assists the office with various tasks as needed. This position provides significant opportunities for career growth, with the potential to specialize across different verticals, depending on performance and interest.
Key Responsibilities
As a Project Administrator, you will:
- Work closely with Project Managers and office staff, providing support as needed
- Print and upload plans for Project Managers
- Prepare and send submittals
- Prepare close-out documents
- Identify and log new Invitations to Bid on proper websites
- Maintain open communication with General Contractors regarding contact information, potential bids, and active bids
- Transfer drawings and specifications to OPS file
- Receive and notify Project Managers of call-ins from General Contractors and Private Owners regarding potential jobs
- Organize and maintain both hard copy and electronic job-related documents
- Log new jobs in the Excel Job Log
- Update and prepare the Bid Tracker for Weekly Project Manager Meetings
- Update the Bid Calendar with new bids and the assigned Project Manager’s name
- Track safety documentation and certifications
- Upload reports for tracking project data
- Provide additional administrative support for the office
Qualifications and Experience
To succeed in this role, candidates should have:
- Proficiency in Microsoft Office Suite (Excel, Outlook, and Word)
- Ability to multitask with time-sensitive projects
- Capacity to quickly learn new programs, features, and project information
- Excellent written and verbal communication skills
- 2 years of experience in the construction industry
Preferred Qualifications
- Experience with Timberline
- Bid tracking experience
- AutoCAD experience
Growth Opportunities
This role offers a clear path for career development. As a Project Administrator, you will have the chance to gain hands-on experience across multiple project management areas, with opportunities to specialize across different verticals based on individual strengths and performance. Successful candidates will gain a broad skill set and the potential to expand their expertise across various business functions.
Why Join Acousti?
At Acousti, we offer more than just a job—we provide an environment where employees can grow and thrive. As a Project Adminstrator, you will benefit from
- Competitive Compensation: Based on experience, with ample opportunities for career progression
- Comprehensive Benefits Package: Including health, dental, and vision coverage
- Retirement Savings: 401(k) program with company matching
- Company-Paid Life Insurance: Plus long-term disability coverage
- Supplemental Insurance Options: Additional health-related benefits
Employee Perks
Acousti is dedicated to supporting both the professional and personal growth of our employees. We offer:
- Employee Assistance Program (EAP): Providing confidential support for both personal and professional challenges
- Learning & Development Opportunities: Access to career training, mentorship programs, and tuition reimbursement
- Company Events: Team-building activities and company-sponsored events that foster a strong, collaborative culture
- Employee Referral Program: Earn rewards by referring top talent to join our team
This job description is not an exhaustive list of all functions that the employee may be required to perform. The Project Administrator may be asked to take on additional responsibilities as required by the team. Acousti Engineering reserves the right to revise the job description at any time.
Employment with Acousti Engineering is at-will.
Acousti Engineering is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on race, color, sex, age, national origin, religion, sexual orientation, gender identity, veteran status, disability, or any other federal, state, or local protected class. (41 CFR §§ 60-1.4(a), 60-300.5(a), and 60-741.5(a)
