Executive Assistant II

ARKANSAS CHILDREN'S IS A TOBACCO FREE WORKPLACE. FLU VACCINES ARE REQUIRED. ARKANSAS CHILDREN'S IS AN EQUAL OPPORTUNITY EMPLOYER. ALL QUALIFIED APPLICANTS WILL RECEIVE CONSIDERATION FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, NATIONAL ORIGIN, AGE, DISABILITY, PROTECTED VETERAN STATUS OR ANY OTHER CHARACTERISTIC PROTECTED BY FEDERAL, STATE, OR LOCAL LAWS. CURRENT EMPLOYEES: Please apply via the internal career site by logging into your Workday Account (https://www.myworkday.com/archildrens/)and search the "Find Jobs" report. Work Shift: Day Shift Time Type: Full time Department: CC033009 President Administration Summary: Arkansas Children’s Research Institute (ACRI) is seeking a highly organized and professional Executive Assistant to provide direct support to the ACRI President, as well the Director of Strategic Operations to which the position reports day-to-day. This role goes beyond basic administrative functions, serving as a central point of connection for internal and external stakeholders, including board members, researchers, and system leaders. Key responsibilities include managing executive calendars, coordinating faculty recruitment and visiting scholar logistics, preparing accurate meeting minutes, facilitating special projects, and tracking data to support strategic planning efforts. This position also plays a key role in maintaining a responsive and polished front office environment that reflects the priorities and professionalism of the President’s office. The ideal candidate brings sound judgment, discretion, and initiative, and thrives in a fast-paced, mission-driven healthcare research setting. Additional Information: Required Education: High school diploma or GED or equivalent Recommended Education: Bachelor's degree in a related field of study. Required Work Experience: High School Diploma/GED and 4 years of relevant experience, or 6 years of experience in lieu of a diploma/GED. Recommended Work Experience: Required Certifications: Recommended Certifications: Description 1. Supports executives (VP and above) by scheduling appointments, typing confidential correspondence and coordinating office services. Develops reports and maintains departmental files, assists in monitoring departmental budgets, and screens visitors and telephone calls. Coordinates between several areas or with other organizations to schedule meetings and/or travel times that are convenient and accurate for all concerned parties. 2. Coordinates and arranges travel schedule and reservations as needed for participation of executives (VP and above) in local, national, and international organizations. 3. Assists with preparation of presentation materials, reports, manuscripts and/or correspondence for internal and external meetings. Compiles materials, minutes and correspondence for committee meetings of an Arkansas Children's Board of Directors. Takes minutes when requested. 4. Performs other related duties as assigned. Arkansas Children’s is the only hospital system in the state dedicated to caring for children, which enables us to uniquely shape the landscape of pediatric care in Arkansas. Arkansas Children’s is driven by four core values—safety, teamwork, compassion and excellence—which inform every action. Arkansas Children’s Hospital has received Magnet Status from the American Nurses Credentialing Center (ANCC), for nursing excellence and patient outcomes. And we are nationally ranked by U.S. News & World Report for Cancer, Cardiology & Heart Surgery, Diabetes & Endocrinology, Nephrology, Neurology & Neurosurgery, Pulmonology & Lung Surgery and Urology. For more than a century, Arkansas Children’s has met the unique needs of children. But we’re more than just a hospital treating sick kids—our services include two hospitals, a pediatric research institute, foundation, clinics, education and outreach, all with an unyielding commitment to making children better today and healthier tomorrow. Arkansas Children’s Little Rock campus includes a 336-bed hospital with the state’s only pediatric Level 1 Trauma Center, burn center, Level 4 neonatal intensive care and pediatric intensive care, as well as a nationally-recognized transport service. And Arkansas Children’s Northwest provides inpatient and emergency care, clinic rooms and diagnostic services to children in that corner of the state. “Arkansas Children’s is a place of hope and comfort for children and parents. When you are at children’s, you are part of an elite team united with a common goal of saving children and making their lives better.” Michael – Business Operations Manager “Arkansas Children’s Hospital is a prestigious institution that cares for children.” Linda – Information Systems Analyst “We are an organization of care, love, and hope while we champion children.” Angela – Parking and Fleet Coordinator “Care, love, and hope for children!” Kathy – Administrative Assistant “When I think of my time here at Arkansas Children’s Hospital, I can honestly say that it has given me a unique perspective on the human condition, and the various roles that we all have in patient care. As a supply assistant, I have a very important job ensuring that the doctors and nurses have what they need to provide the world class medical care to the Children of Arkansas and surrounding states. Being a Champion for Children is more than a catch phrase, it is a way of life!” Nick – Supply Assistant