What are the responsibilities and job description for the Contract Specialist position at Acro Service Corp?
We are seeking a Temporary Procurement / Contract Specialist to join our team for a maximum duration of 12 months. Must be local to Laurel, MD
Position Description :
The ideal candidate will have experience in public procurement, with a preference for experience in public utility sectors. This role will primarily focus on supporting the solicitation, advertisement, and award processes for water and sewer pipeline construction projects. The Procurement / Contract Specialist will play a crucial role in ensuring that all procurement activities are compliant with legal and regulatory requirements, and will assist in the development and management of contracts to ensure successful project delivery.
Skills Required
Ability to prepare, post, and manage public solicitations for water and sewer pipeline construction projects.
Expertise in facilitating and managing bidding processes, ensuring compliance with procurement laws and regulations.
Competence in coordinating and conducting bid openings, evaluations, and contract award recommendations.
Proficiency in drafting and reviewing contracts and procurement documents for construction projects.
Strong collaboration and communication skills to work effectively with internal teams and external contractors.
Ability to maintain and update procurement records, ensuring full documentation of solicitation and award processes.
Skill in monitoring project milestones and ensuring contractor adherence to contract terms and conditions.
Experience in responding to bidder inquiries and providing guidance on procurement policies and processes.
Capability to assist with contract dispute resolution and issue management throughout the contract lifecycle.
Skills Preferred
Knowledge of public procurement best practices and operational activities;
Knowledge of federal, state, and local procurement laws, policies, and regulations.
Strong understanding of the procurement process for construction contracts, especially in the context of water and sewer pipeline projects.
Knowledge of budget and accounting activities;
Knowledge of the basics of supply chain, procurement and sourcing;
Knowledge of business process design, data analysis and business performance measurement;
Knowledge of strategic planning, project management and cross functional teaming;
Functional knowledge of Oracle P2P;
Strong Microsoft Excel skills;
Excellent analytical, organizational and time management skills;
Excellent writing skills and oral communication skills;
Excellent interpersonal skills;
Ability to work under pressure, meet deadlines and adjust to changing priorities;
Ability to self-motivate and follow-through on a variety of projects.
Experience Required
Minimum of 3-5 years of experience in public procurement, with a strong preference for experience within a public utility setting.
Proven ability to work independently and within a team setting to complete advanced procurement and contracting duties
Experience in conducting market research, analyzing market conditions, and evaluating product / technological developments
Proficiency in reviewing specifications, analyzing solicitation responses, and preparing and administering contracts / purchase orders of moderate complexity
Strong background in conducting price and cost analyses and performing calculations for economic price escalation
Excellent communication and interpersonal skills to identify and discuss stakeholder needs, build consensus, and resolve problems
Experience in processing order requests, determining appropriate procurement methods, and generating contracts and related documents
Proven ability to negotiate with suppliers and present contracts for approval to supply chain approval authority
Familiarity with public procurement regulations and experience ensuring compliance with these regulations throughout the procurement process
Ability to interpret and apply contract terms and conditions to ensure compliance.
Excellent written and verbal communication skills, with the ability to collaborate effectively with internal teams, contractors, and vendors.
Strong organizational skills, attention to detail, and the ability to manage multiple priorities and deadlines.
Experience Preferred
Demonstrated knowledge of public procurement best practices and operational activities
Experience with budget and accounting activities related to procurement
Strong understanding of supply chain, procurement, and sourcing principles to navigate complex procurement activities
Experience in strategic planning, project management, and cross-functional teaming
Hands-on experience with Oracle P2P (Procure-to-Pay) system
Advanced proficiency in Microsoft Excel for data analysis and reporting
Proven track record of exhibiting excellent analytical, organizational, and time management skills
Demonstrated ability to produce high-quality written communications and deliver effective oral presentations
Strong interpersonal skills and the ability to collaborate with diverse stakeholders
Proven ability to work under pressure, meet deadlines, and adjust to changing priorities while maintaining a high level of performance
Experience in self-motivation and follow-through on a variety of complex projects
Education Required
Bachelor’s degree in Business, Contracts Administration, Supply Chain or a related discipline and 5 years experience in procurement and contract administration OR
High School diploma or equivalent and 7 years experience in procurement and contract administration
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