School Admin. Assistant / Procotr

Job Title: School Administrative Assistant/Exam Proctor

About Us:

Alliance Computing Solutions (ACS) is a leading vocational and technical training provider, licensed by the New York State Department of Education and recognized as an eligible training provider for the New York and New Jersey Departments of Labor. We offer industry-recognized certification programs and job placement assistance to help students achieve their career goals.

Job Description:

We are seeking a dedicated and detail-oriented professional to join our team as a School Administrative Assistant/Exam Proctor. This dual-role position involves managing administrative tasks within the school office and overseeing the administration of computer-based examinations. The ideal candidate will excel at multitasking, possess strong communication skills, and demonstrate a commitment to maintaining the integrity of our testing services. The position requires working on Saturdays, with an alternate weekday off to maintain a five-day workweek.

Key Responsibilities:

Administrative Support:

• Coordinate and oversee daily office operations to ensure efficiency and effectiveness.
• Serve as the first point of contact for students, staff, and visitors, providing information and assistance as needed.
• Manage student records, including enrollment, attendance, and academic performance, ensuring confidentiality and accuracy.
• Schedule and coordinate meetings, appointments, and events for school administrators and faculty.
• Handle incoming and outgoing correspondence, including emails, letters, and packages.
• Assist in the preparation and distribution of reports, newsletters, and other communications.
• Maintain office supplies inventory and place orders as necessary.

Exam Proctoring:

• Prepare examination rooms by setting up computers and necessary materials in accordance with testing protocols.
• Verify the identity of test candidates and ensure compliance with exam procedures and regulations.
• Monitor test-takers during examinations to prevent and detect any instances of academic dishonesty.
• Address and resolve any technical issues that arise during testing sessions.
• Collect and securely handle test materials post-examination, ensuring proper documentation and reporting of any irregularities.

Qualifications:

• High School Diploma or equivalent; Associate’s degree or higher preferred.
• Minimum of one year of experience in customer service, administrative support, or a related field; experience in an educational setting is advantageous.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment.
• Strong typing skills, with a minimum speed of 40-45 words per minute.
• Excellent organizational skills and the ability to manage multiple tasks simultaneously.
• Strong verbal and written communication skills, with the ability to interact effectively with diverse populations.
• Ability to work independently with minimal supervision and as part of a team.
• Flexibility to work on Saturdays, with an alternate weekday off.
• Must be reliable, punctual, and possess a strong work ethic.

Preferred Qualifications:

• Experience with student information systems or similar databases.
• Prior experience in exam proctoring or test administration.
• Familiarity with basic troubleshooting of computer hardware and software issues.

What We Offer:

• Competitive hourly wage starting from $19.00 per hour, commensurate with experience.
• Opportunities for professional development and training.
• A supportive and collaborative work environment.
• The chance to play a pivotal role in students' educational journeys and career success.

How to Apply:

If you are a dedicated and adaptable professional with a passion for education and administrative excellence, we encourage you to apply. Please send your resume and a brief cover letter to lawrence@acs.edu with the subject line "School Administrative Assistant/Exam Proctor Application."

Job Type: Full-time

Schedule: Five-day workweek, including Saturdays, with one weekday off.

Work Location: In person mainly at our NYC location or to our Queens location if needed.

We look forward to welcoming a new member to our team who is eager to contribute to the success of our students and the growth of ACS.

Job Types: Full-time, Part-time

Pay: From $19.00 per hour

Expected hours: 35 – 40 per week

Schedule:

• Day shift

Work Location: In person

Salary : $19