What are the responsibilities and job description for the Document Control Specialist position at Actalent?
Join Our Team as a Document Control Specialist!
Are you detail-oriented and passionate about organization? Actalent is seeking to hire a dedicated Document Control Specialist to ensure documents are meticulously managed and easily accessible.
Key Responsibilities:
- Demonstrate excellent organizational, customer service, and time management skills, with a strong attention to detail, completeness, and accuracy.
- Comply with company procedures while providing strong customer service.
- Thrive in a fast-paced environment with the ability to multi-task effectively.
- Verify that documents and deliverables conform to project contract requirements, project procedures, and company policy.
- Execute daily activities within the Document Management system for respective technical areas.
- Process the latest version of documents (reviewed and/or ready for issuance) to ensure the latest approved revision is available and used by project personnel.
- Control the issuance and release of documents, including drawings, parts, specifications, etc., per company procedure.
- Communicate with document originators and engineering personnel to resolve discrepancies and compile required changes to documents. Maintain close relationships with project team members to ensure support is available.
- Collaborate with contractors and supplier counterparts to train, guide, and ensure document management objectives are met.
- Carry out project close-out activities and ensure handover to business partners, ensuring the accuracy and quality of the final turnover.
- Identify opportunities within document management to integrate effective workflow processes to enhance the efficiency of the project team.
- Train both internal project team members and external contractors or suppliers.
- Reprioritize tasks as needed, when required.
- Travel up to 15% of the time.
- Assist with other duties as assigned.
Skills:
- Document control
- Technical writing
- Document Management System
Additional Skills & Qualifications:
- Minimum of four (4) years of experience in document control/management within the oil and gas industry, preferably with an owner/operator or an EPC (Engineering / Procurement / Construction) organization.
- Certification in Quality or Lean Management (e.g., ISO-9001, Six Sigma, PMP).
- Professional-level Aconex Accreditation.
- Proficiency in Microsoft Office applications (Word, Excel, Teams, and Outlook) along with other PC skills.
- Extensive experience with engineering documentation and procedural materials for internal company use.
- Ability to audit contractors' and suppliers' document management activities within Aconex to ensure adherence to project document control procedures.
- Capability to audit vendors' document management submittals, ensuring compliance with project document control procedures.
- Comprehensive knowledge of Oracle’s Aconex Document Management System (Modules / Tasks, Documents, Mail, Packages, Tenders, Workflows, Directory, and Set-up) and support for Document Control processes within a project, ensuring data integrity of the Aconex system.
- Demonstrates business acumen through exposure to business-related activities such as accounting, financing, purchasing, and contracts.
- Experience working in regulated environments concerning PHMSA, FERC, DOT, BESE, PSM, etc.
Experience Level:
- Intermediate Level
If you are interested and qualified, please submit a current resume with your application!
Pay and Benefits
The pay range for this position is $31.25 - $42.30/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Salt Lake City,UT.
Application Deadline
This position is anticipated to close on Apr 10, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
Salary : $31 - $42
