Job Title: Engineering Administrative Assistant

Job Description

The Administrative Support Specialist will provide comprehensive administrative support for the DES and Joint Use departments. This role involves a variety of tasks including billing, data entry, report creation, expense processing, meeting coordination, travel arrangements, payroll assistance, invoice processing, and support for safety initiatives. The position also requires flexibility to assist with special projects as needed.

Responsibilities

• Handle Joint Use billing and data entry.
• Create and maintain various reports.
• Process expense reports and assist with payroll processing or corrections.
• Schedule departmental meetings and manage logistical arrangements.
• Book travel arrangements for team members.
• Process PO and non-PO invoices.
• Assist in the APC Storm Center as needed.
• Monitor CAMP invoices.
• Create and distribute department communications.
• Manage and order office supplies.
• Assist the PD Corporate Safety Committee and support safety initiatives such as fire drills, first aid kits, and prescription eyewear.
• Provide support for special projects or requests as needed.

Essential Skills

• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy in data entry and reporting.

Additional Skills & Qualifications

• Experience with billing, payroll, and invoice processing is a plus.
• At least a high school education.
• Experience with Microsoft Office Suite and related applications/software.

Work Environment

This position is primarily in an office environment with occasional travel for meetings or training. There is some flexibility in the schedule to assist with urgent tasks or projects as needed.

Pay and Benefits

The pay range for this position is $18.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Birmingham,AL.

Application Deadline

This position is anticipated to close on Mar 19, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Salary : $18 - $22