What are the responsibilities and job description for the Executive Administrator position at Actalent?
Description
Job Title: Executive Administrative Assistant Company Overview: Join a growing family owned general contractor specializing in commercial, municipal, multifamily, and community construction projects. We are dedicated to delivering high-quality projects on time and within budget, ensuring client satisfaction and excellence in every build. Job Summary: The Executive Administrative Assistant will provide comprehensive administrative support for the office & to our executive team. The ideal candidate will have extensive experience in general administration, accounting tasks, and working in high compliance environments. This role requires excellent organizational skills, proficiency in QuickBooks and MS Office, and the ability to handle multiple tasks efficiently. Key Responsibilities: Greet visitors and manage inbound/outbound mail. Handle inbound calls and direct them to the appropriate personnel. Maintain office supplies and ensure the office environment is well-organized. Perform bank and credit card reconciliations. Manage accounts payable and ensure timely payments. Assist with light accounting tasks as needed. Utilize QuickBooks for financial tracking and reporting. Use MS Office tools, including VLOOKUP, pivot tables, and databases, to manage and analyze data. Compliance: Ensure all administrative processes comply with industry regulations and company policies. Maintain accurate records and documentation in accordance with compliance standards. Assist with special projects and other duties as assigned. Qualifications: Minimum of 3 years of general administration experience, including greeting visitors, handling mail, and managing inbound calls. Minimum of 3 years of experience with QuickBooks and MS Office, including VLOOKUP, pivot tables, and databases. Minimum of 3 years of experience handling light accounting tasks, such as bank and credit card reconciliations and accounts payable. Minimum of 3 years of experience in a high compliance environment, such as construction, aerospace, or manufacturing. High School Diploma required
Skills
Compliance, subcontract administration, subcontractor management, subcontractor relationships, bookkeeping, bank reconciliation, credit card reconciliation, accounts payable, Quickbooks, Microsoft office, Office management, Administrative support, Construction, Data entry, Administration, Office administration, Administrative assistance, Project management, front desk, procore, Project coordination, Office manager/administrative, Microsoft office suite, commercial construction, Document control, coding, python
Top Skills Details
Compliance,subcontract administration,subcontractor management,subcontractor relationships,bookkeeping,bank reconciliation,credit card reconciliation,accounts payable,Quickbooks,Microsoft office,Office management,Administrative support,Construction,Data
Additional Skills & Qualifications
Nice to Haves: Procore Experience with Data integration/automation projects Bachelors Degree - Related Business Field
Experience Level
Intermediate Level
Pay and Benefits
The pay range for this position is $25.00 - $30.00
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Hartford,CT.
Application Deadline
This position will be accepting applications until Jan 10, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
Salary : $25 - $30
