Job Title: Marketing Coordinator

Job Description

Support business development and sales efforts by managing the development, organization, and production of winning proposals, marketing materials, and presentation content. Coordinate company branding efforts, events, and social media initiatives to effectively communicate the company’s message and promote growth.

Responsibilities

• Manage the proposal process from start to finish, including RFQ/RFP review, content development, design, production, and delivery.
• Facilitate meetings with small teams for proposal strategy, interview preparation, and action planning.
• Draft, edit, and proofread high-quality proposal content, resumes, project sheets, and other marketing materials to align with company branding and messaging.
• Design custom graphics and layouts for proposals, presentations, and other deliverables to ensure a professional, polished product.
• Organize and maintain proposal libraries, including resumes, project data, photos, and templates for streamlined production.
• Assist in the development of marketing collateral, including brochures, presentations, advertisements, award submittals, and internal/external campaigns.
• Manage the creation of social media content, calendars, and graphics in collaboration with the Social Media Coordinator to support company visibility and branding.
• Coordinate event planning efforts for trade shows, professional association events, and company milestones such as groundbreaking ceremonies and ribbon cuttings.
• Perform market research to identify opportunities, industry trends, and competitive strategies to inform marketing decisions.
• Oversee project photography and media, coordinating with field teams and external photographers as needed.
• Organize and maintain company photo libraries and media assets.
• Write, edit, and format company newsletters, announcements, and other internal/external communications.
• Coordinate registration and participation in networking, professional development events, and trade shows.
• Support corporate initiatives, including internal meetings, employee engagement programs, and culture-building activities.
• Maintain an inventory of marketing materials, promotional items, and trade show supplies, managing orders and restocking as needed.
• Track marketing activities and project deliverables to report progress to the Marketing Director.
• Assist with additional assignments as required to support business objectives and deadlines.

Essential Skills

• Bachelor’s degree in marketing, communications, graphic design, business, or a related field preferred.
• 3-5 years of professional experience in marketing coordination, proposal development, or graphic design, preferably within the A/E/C (Architecture, Engineering, Construction) industry.
• Proficiency with Adobe Creative Cloud (InDesign, Photoshop, Illustrator) and Microsoft Office Suite (Word, PowerPoint, Outlook).
• Experience managing social media calendars and creating digital content preferred.
• Strong written and verbal communication skills with exceptional attention to detail and proofreading ability.
• Graphic design expertise with a creative eye for branding, layout, and professional visual presentation.
• Highly organized, able to manage multiple projects and deadlines simultaneously in a fast-paced environment.
• Proactive problem-solver with strong planning, research, and organizational abilities.
• Ability to collaborate effectively with teams and stakeholders while also working independently.
• Knowledge of branding principles, proposal best practices, and modern marketing strategies, including social media.
• Ability to learn and adapt to new technologies and tools quickly.

Additional Skills & Qualifications

• Prezi and Canva experience are a plus.
• Video editing is a plus.

Work Environment

This role is 100% office-based, working within a small team including proposal writers and marketing specialists, and interfacing with construction teams. Normal working hours are 8am-5pm, with reasonable accommodations available.

Pay and Benefits

The pay range for this position is $24.71 - $34.13/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Gilbert,AZ.

Application Deadline

This position is anticipated to close on Feb 21, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Salary : $25 - $34