Project Coordinator

The ideal candidate will play a key role in supporting the preconstruction team by managing administrative tasks, coordinating preconstruction activities, and ensuring the seamless flow of information between all stakeholders. This is an exciting opportunity for someone eager to grow their career in the fast-paced and rewarding field of preconstruction, where attention to detail and strong organizational skills are essential to project success.

Duties & Responsibilities:

• Provide comprehensive administrative support to the preconstruction services team, including managing calendars, scheduling meetings, preparing agendas, and taking minutes.
• Prepare, edit, and distribute project-related documents, such as proposals, bid packages, and contract documents to stakeholders.
• Organize and maintain project files, records, and documentation in accordance with company procedures.
• Serve as a liaison between the preconstruction services team, business development team, project managers, clients, and other stakeholders, ensuring effective communication throughout the preconstruction phase.
• Prepare correspondence, reports, and presentation materials for team meetings and client discussions.
• Support the coordination of preconstruction meetings, including logistics, agenda preparation, and minute-taking.
• Maintain accurate records of all preconstruction activities and communications.
• Assist in gathering, compiling, and analyzing project information, including cost estimates, timelines, and project specifications.
• Update and maintain databases of prequalified subcontractors and vendors.
• Assist in the coordination of project meetings, conference calls, site visits, and travel arrangements, ensuring all relevant parties are informed and prepared.
• Manage incoming calls, emails, and correspondence related to preconstruction activities.

Education & Skills Requirements:

• High School Diploma required. Associate degree or bachelor’s degree in business administration, contract management, or a related field is preferred.
• A minimum of one to two years of experience in an administrative support role, preferably within the construction or project management industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational skills and keen attention to detail, with the ability to manage multiple tasks and priorities effectively.
• Strong communication skills, both written and verbal, with the ability to interact professionally with diverse stakeholders.
• Proactive attitude and willingness to take initiative, solve problems, and contribute to the success of the project team.
• Knowledge of construction terminology, processes, and documentation preferred. Previous Procore and Bluebeam experience is a plus.
• Professional references are required.

Pay and Benefits

The pay range for this position is $27.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hartland,WI.

Application Deadline

This position is anticipated to close on Apr 21, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Salary : $27 - $30