Project Support Processor

Job Description

The purpose of this position is to provide back-office support for capital construction activities.

Responsibilities

• Create New Business and Non-New Business work requests in ARM (Asset Resource Management) per approved BCA (Business Case Authorization). Ensure building points are created. Advance work requests from initiation to schedule status.
• Transfer new business and non-new business work requests from one contractor to another utilizing ARM.
• Process meter express set orders or meter install orders for second trips manually.
• Execute New Business extension contracts utilizing Oracle/Financials. Verify CIAC information and submit funds to Accounting via Oracle entry. Take inbound credit card payments for CIACs. Process refunds to customers due to project changes.
• Print and update service cards, and research premise information via County GIS mapping. Navigate via ARM to update service cards and pull drawings as needed.
• Review contractor Oracle invoices for correctness, hard code them, and process for approval payments utilizing Oracle/financial AP/Project Costing Module.
• Process WMIS invoices, resolve discrepancies or missing data via recycle report. Partner with Accounting to resolve denied vouchers or coding issues. Create invoice adjustments memos and transfer funds to Capital Projects.
• Identify payment delays through invoice aging reports and ensure compliance with contracted payment terms.
• Confirm and collect information needed for invoice accruals and submit to Plant Accounting within deadlines.
• Identify and correct meter express interface exceptions for BCAs and other errors using contractor Portal, IRP, meter history, and meter management applications. Update missing information in ARM.
• Work the CIM (consumption at an inactive meter) report each day to ensure no loss of revenue for the company. Partner with Sales Coordinator, Account Executives, and Marketers Resolution Team to resolve billing errors. Verify and update builder information in ARM.
• Partner with Pipeline Contractors to reconcile meter inventories.
• Set up and maintain all projects in ARM system, including the timely creation of spot contracts with correct unit quantities and unit bid prices.
• Second validate spot contracts to ensure correct quantities and pricing.
• Update premise statuses related to Looker Application (create, amend, and cancel new business work requests).
• Update premise information as requested via GIS Notification due to contractor errors.
• Work on various reports to ensure meter information is captured (pending meter report, cut and cap report, meter removal report).
• Work the Work Request to History report. Review closed statuses and ensure all invoices are paid.
• Identify errors and workflow work requests status to history.

Essential Skills

• Construction
• Invoice processing
• Administrative support
• Excel database
• 1 year of administrative experience supporting engineering or construction projects
• 1 year of experience with Excel
• Excel data entry
• Utility construction
• GIS
• Pivot table
• VLOOKUP
• Project closeout
• Microsoft Office

Additional Skills & Qualifications

• Intermediate Excel skills - pivot tables and VLOOKUPs preferred
• Experience in an administrative capacity supporting engineering and construction project closeout is a plus
• Bachelor's Degree - OPEN TO NEW GRADUATES
• Bachelor's degree in finance or accounting is a plus but not required
• Bachelor's degree in finance or accounting is a plus but not required
  • Bachelors degree in finance or accounting is a PLUS, but not required.
• 0-4 years of support or administrative experience
• Basic proficiency with Oracle/Financials and HR
• Experience with ARM (Asset Resource Management)

Pay and Benefits

The pay range for this position is $18.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Atlanta,GA.

Application Deadline

This position is anticipated to close on Feb 28, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Salary : $18 - $23